Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Tuesday, December 17, 2019 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 7 present

  • Braxton Nelson
  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. William Epps (committee member)
  • Erlene McKee
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)

  1. Welcome and Vision/Mission

    Meeting Call to order

    Vision:

    The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.

    Mission:

    The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

  2. Approval of Agenda

    Review and Approval of Meeting Agenda

    Motion Carried

    Approve the agenda as submitted

    Moved by Dr. William Epps (committee member), seconded by Braxton Nelson

    Yes, Victor Tate, Earlene McKee and Kanethia Henderson

  3. Review of Previous Board Meeting Minutes

    Review and Approval of Previous Board and Committee of the Whole Meeting Minutes

    Motion Carried

    Approve Meeting Minutes

    Moved by Braxton Nelson, seconded by Dr. William Epps (committee member)

    Update meeting minutes to add discussion on Christmas bonuses for staff. Make sure to correct minutes to say Draft FY20  Amended Budget and Draft FY20 Amended Budget Salary.


    Yes, Victor Tate, Dr. WIlliam Epps, Braxton Nelson, Earlene McKee, and Kanethia Henderson

  4. Public Comment

    Ms. Amanda Harris, 3rd grade teacher make statement that she feels connected to the vision and mission. Ms. Harris feels that we are moving in the right direction. She appreciate the support that the board is giving.

  5. Academic Sessions

    The school leader reports on the status of the school.


    -Policies

    1. Use of Facilities
    2. Naming Rooms in a Facility
    3. Family Involvement and Family Contract
    4. Sexual Discrimination, Harassment, and Misconduct


    -Revised Calendar

    Motion Carried

    Approve Head of Schools Report

    Moved by Dr. William Epps (committee member), seconded by Braxton Nelson

    Yes, Victor Tate, Dr. WIlliam Epps, Braxton Nelson, Earlene McKee and Kanethia Henderson

    Motion Carried

    Approve Revised Calendar

    Moved by Ms. Kanethia Henderson (committee member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Earlene McKee and Kanethia Henderson

    Motion Carried

    Approve Teacher Christmas Bonus of $150

    Moved by Dr. William Epps (committee member), seconded by Braxton Nelson

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Earlene McKee and Kanethia Henderson

  6. Finance Session

    • Overview of the Financial Report
    • Present Budget Hearing dates
    • Teacher Bonus’ (Discussion/Vote)







    Motion Carried

    Approve CFO Financial Report

    Moved by Dr. William Epps (committee member), seconded by Braxton Nelson

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Earlene McKee, and Kanethia Henderson

  7. Governance Session

    Governance

    -Accreditation Dates

    -Potential Board Members Update

    -Board Giving/Fundraising Updates

    -Spring Board Training/Onboarding Dates

    -Review of Policies and Vote on Policies


    Motion Carried

    Approve the following Policies:

    Use of Facilities Naming Rooms in a Facility Family Involvement and Family Contract Sexual Discrimination, Harassment, and Misconduct

    Moved by Ms. Kanethia Henderson (committee member), seconded by Braxton Nelson

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Earlene McKee and Kanethia Henderson

  8. The Meeting was Adjourned

    The meeting adjourned at approximately 12:50 pm

    Motion Carried

    Motion to adjourn

    Moved by Dr. William Epps (committee member), seconded by Braxton Nelson