Ivy Preparatory Academy

Governing Board

Regular Meeting - Tuesday November 19th, 2019 @6:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Mrs. Laticia Sharp (NON-voting; Chief Financial Officer) present Non-voting Administration On Time At Adjournment
Ms. Kanethia Henderson (committee member) present secretary On Time At Adjournment
Dr. Charcia M. Nichols (NON-voting; Executive Director) present Non-voting Administration On Time At Adjournment
Victor Tate (board member) present chair On Time At Adjournment
Dr. William Epps (committee member) present vice-chair On Time At Adjournment
Braxton Nelson present Treasurer On Time At Adjournment
Erlene McKee present member On Time At Adjournment

Welcome and Vision/Mission

Meeting Call to order at 6:15 pm


Reading of Vision and Mission: Braxton Nelson

Approval of Agenda

Approval of Meeting Agenda

Approve Agenda with the addition of Executive Session

By: Ms. Kanethia Henderson (committee member) Seconded by: Braxton Nelson

Yes, Victor Tate, Erlene McKee, Dr. Williams Epps, Kanethia Henderson, and Braxton Nelson.

Review of Previous Board Meeting Minutes

Review and Approval of Previous Board Meeting Minutes

Approve the October 22, 2019 (Board Meeting) and November 4, 2019 (Committee of the Whole) Meeting Minutes.

By: Ms. Kanethia Henderson (committee member) Seconded by: Braxton Nelson

Yes, Victor Tate, Erlene McKee, Dr. William Epps, Kanethia Henderson, and Braxton Nelson

Public Comment

There were no public comments.

Academic Sessions

  1. Scholar Academic Data
  2. CPF Changes
  3. Assessment Items
  4. Policies
  5. Updated Behavior Code


Approve Head of School Report

By: Victor Tate (board member) Seconded by: Dr. William Epps (committee member)

Yes, Kanethia Henderson, Erlene McKee, Braxton Nelson, and Dr. William Epps

Finance Session

Overview of the Financial Report for the month of October 2019










Approve CFO October 19, 2019 Financial Report

By: Victor Tate (board member) Seconded by: Braxton Nelson

Yes, Victor Tate, Erlene McKee, Braxton Nelson, Dr. William Epps and Kanethia Henderson

Governance Session


  1. Policies
  2. Bereavement
  3. Dress Code/Professional Appearance
  4. Emergency Preparedness
  5. Inclement Weather Revised
  6. Jury and Witness duty
  7. Mandated Reporter Training for Volunteers Revised
  8. Meal Charge Policy
  9. Military Service Leave
  10. School Nutrition and Wellness Policy
  11. Volunteers Revised
  12. Onboarding (Board members will be discussing a date and time for onboarding all board members)
  13. Board Fundraising (Board Members will be working with Mr.Hill to fundraisers)
  14. Governance Training Updates(Kanethia Henderson, Dr. Nichols and Ms. Sharp shared information on the sessions that they attend while attending November Governance Training)
  15. Board Statement of Commitment


Approve the following Ten Policies: Bereavement, Dress Code/Professional Appearance, Emergency Preparedness, Inclement Weather Revised, Jury and Witness Duty, Mandated Reporter Training for Volunteer Revised, Meal Charge Policy, Military Service Leave, School Nutrition and Wellness Policy and Volunteers Revised

By: Dr. William Epps (committee member) Seconded by: Braxton Nelson

Yes, Victor Tate, Erlene McKee, Braxton Nelson, Dr. William Epps and Kanethia Henderson

Finance Options

By: Braxton Nelson Seconded by: Dr. William Epps (committee member)

Yes, Victor Tate, Erlene McKee, Braxton Nelson, Dr. William Epps and Kanethia Henderson

Executive Session

Executive Session started at 7:15 to discuss real estate

Approve to go into Executive Session

By: Braxton Nelson Seconded by: Dr. William Epps (committee member)

Yes, Victor Tate, Erlene McKee, Braxton Epps, Dr. William Epps, and Kanethia Henderson

Approve to come out of Executive Session at 8:00 pm

By: Braxton Nelson Seconded by: Dr. William Epps (committee member)

Yes, Victor Tate, Erlene McKee, Braxton Nelson, Dr.William Epps, and Kanethia Henderson

The Meeting was Adjourned

The meeting adjourned at approximately 8:12 pm

Motion to adjourn

By: Dr. William Epps (committee member) Seconded by: Erlene McKee

There was no notable discussion on the motion.