Ivy Preparatory Academy

Governing Board

Regular Meeting - Tuesday October 22nd, 2019 @6:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Victor Tate present chair 20 Minutes Late At Adjournment
Dr. William Epps present vice-chair On Time At Adjournment
Braxton Nelson not present Treasurer
Laticia Sharp present Non-voting Administration On Time At Adjournment
Kanethia Henderson present secretary On Time At Adjournment
Dr. Charcia M. Nichols present Non-voting Administration On Time At Adjournment
Elisha Gray not present vice-chair
Erlene McKee not present member

Welcome and Vision/Mission

Meeting Call to order by Chair Victor Tate at 6:10 pm

Reading of Vision and Mission by Dr. William Epps

Approval of Agenda

Approval of Meeting Agenda

Approve of Agenda

By: Victor Tate Seconded by: Dr. William Epps

Yes, Kanethia Henderson, Victor Tate, and Dr. William Epps

Public Comment

There were no public comments

Academic Sessions

  • Overview of school data
  • Department Updates
  • Policies
  • Academic Integrity
  • Behavior Code
  • Use of Electronic Devices
  • Field Trips
  • Academic Integrity
  • Use of Electronic Devices-Scholar Possession of Cell Phone


Approve Head of School Report

By: Victor Tate Seconded by: Dr. William Epps

Yes, Kanethia Henderson, Victor Tate, and Dr. William Epps

Review of Previous Board Meeting Minutes

Review and Approval of Previous Board Meeting Minutes.

Approve previous September 24, 2019 (Board Meeting) and October 8, 2019 (Committee of the Whole) Minutes

By: Kanethia Henderson Seconded by: Victor Tate

Yes, Dr. William Epps, Kanethia Henderson, and Victor Tate

Finance Session

Overview of the Financial Report

  • Admissions' Update
  • Amended Budget Discussion
  • Resource Development Update
  • Policies
  • Instructional Stipend
  • Contractors




Approve CFO September 2019 FInancial Report

By: Dr. William Epps Seconded by: Victor Tate

Yes, Kanethia Henderson, Dr. William Epps and Victor Tate

Governance Session

Review of Policies

  • FMLA
  • Working Hours
  • Separation of Services
  • School Community Communication
  • Board Meeting
  • Personnel File
  • Grievances


Approve the following Policies: FMLA, Working Hours, Separation of Services, School Community Communication, Board Meeting, Personnel File and Grievances.

By: Kanethia Henderson Seconded by: Dr. William Epps

Yes, Victor Tate, Kanethia Henderson, and Dr. William Epps

New Business

Approval of Policies

  • Acceptance of E. Gray's Resignation (Board Member)
  • Approval of New Board Member: Earlene McKee.
  • Approval of Bylaws
  • Approval of Communication Protocol
  • Approval of Vision/Mission
  • Approval of Upcoming Fundraisers


Annual Report: Completing the sections








Approval of New Board Member Earlene McKee

By: Dr. William Epps Seconded by: Kanethia Henderson

Yes, Victor Tate, Dr. William Epps and Kanethia Henderson

Approve Revised By-Laws

By: Victor Tate Seconded by: Dr. William Epps

Yes, Kanethia Henderson, Victor Tate, Dr. William Epps

Approve Vision and Mission Statement

By: Kanethia Henderson Seconded by: Dr. William Epps

Yes, Victor Tate, Kanethia Henderson, and Dr. William Epps

Approve Communication Protocol

By: Dr. William Epps Seconded by: Kanethia Henderson

Yes, Victor Epps, Dr. William Epps, 

Approve the following Fundraisers: Boo Gram (10/21), Chipotle Spirit Night (10/23), Trunk or Treat and Eat (10/31), Metro Fun Center (11/2), Panera Bread Spirit NIght ( 11/13)

By: Victor Tate Seconded by: Dr. William Epps

Yes, Kanethia Henderson, Victor Tate, Dr. William Epps

Executive Session

The Board went into Executive Session at 7:27 p.m. to discuss the acquisition of real estate.

To come out of Executive Session at 7:36 p.m.

By: Dr. William Epps Seconded by: Victor Tate

Yes, Kanethia Henderson, Dr. William Epps and Victor Tate

The Meeting was Adjourned

The meeting adjourned at approximately 7:57 pm

Motion to adjourn

By: Victor Tate Seconded by: Dr. William Epps

There was no notable discussion on the motion.