Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Tuesday, October 22, 2019 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 5 present · 3 absent

  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. William Epps (committee member)
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member) · arrived 20 min late
  • Braxton Nelson · not present
  • Elisha Gray · not present
  • Erlene McKee · not present

  1. Welcome and Vision/Mission

    Meeting Call to order by Chair Victor Tate at 6:10 pm

    Reading of Vision and Mission by Dr. William Epps

  2. Approval of Agenda

    Approval of Meeting Agenda

    Motion Carried

    Approve of Agenda

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, Kanethia Henderson, Victor Tate, and Dr. William Epps

  3. Public Comment

    There were no public comments

  4. Academic Sessions

    • Overview of school data
    • Department Updates
    • Policies
    • Academic Integrity
    • Behavior Code
    • Use of Electronic Devices
    • Field Trips
    • Academic Integrity
    • Use of Electronic Devices-Scholar Possession of Cell Phone


    Motion Carried

    Approve Head of School Report

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, Kanethia Henderson, Victor Tate, and Dr. William Epps

  5. Review of Previous Board Meeting Minutes

    Review and Approval of Previous Board Meeting Minutes.

    Motion Carried

    Approve previous September 24, 2019 (Board Meeting) and October 8, 2019 (Committee of the Whole) Minutes

    Moved by Ms. Kanethia Henderson (committee member), seconded by Victor Tate (board member)

    Yes, Dr. William Epps, Kanethia Henderson, and Victor Tate

  6. Finance Session

    Overview of the Financial Report

    • Admissions' Update
    • Amended Budget Discussion
    • Resource Development Update
    • Policies
    • Instructional Stipend
    • Contractors




    Motion Carried

    Approve CFO September 2019 FInancial Report

    Moved by Dr. William Epps (committee member), seconded by Victor Tate (board member)

    Yes, Kanethia Henderson, Dr. William Epps and Victor Tate

  7. Governance Session

    Review of Policies

    • FMLA
    • Working Hours
    • Separation of Services
    • School Community Communication
    • Board Meeting
    • Personnel File
    • Grievances


    Motion Carried

    Approve the following Policies: FMLA, Working Hours, Separation of Services, School Community Communication, Board Meeting, Personnel File and Grievances.

    Moved by Ms. Kanethia Henderson (committee member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Kanethia Henderson, and Dr. William Epps

  8. New Business

    Approval of Policies

    • Acceptance of E. Gray's Resignation (Board Member)
    • Approval of New Board Member: Earlene McKee.
    • Approval of Bylaws
    • Approval of Communication Protocol
    • Approval of Vision/Mission
    • Approval of Upcoming Fundraisers


    Annual Report: Completing the sections








    Motion Carried

    Approval of New Board Member Earlene McKee

    Moved by Dr. William Epps (committee member), seconded by Ms. Kanethia Henderson (committee member)

    Yes, Victor Tate, Dr. William Epps and Kanethia Henderson

    Motion Carried

    Approve Revised By-Laws

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, Kanethia Henderson, Victor Tate, Dr. William Epps

    Motion Carried

    Approve Vision and Mission Statement

    Moved by Ms. Kanethia Henderson (committee member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Kanethia Henderson, and Dr. William Epps

    Motion Carried

    Approve Communication Protocol

    Moved by Dr. William Epps (committee member), seconded by Ms. Kanethia Henderson (committee member)

    Yes, Victor Epps, Dr. William Epps, 

    Motion Carried

    Approve the following Fundraisers: Boo Gram (10/21), Chipotle Spirit Night (10/23), Trunk or Treat and Eat (10/31), Metro Fun Center (11/2), Panera Bread Spirit NIght ( 11/13)

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, Kanethia Henderson, Victor Tate, Dr. William Epps

  9. Executive Session

    The Board went into Executive Session at 7:27 p.m. to discuss the acquisition of real estate.

    Motion Carried

    To come out of Executive Session at 7:36 p.m.

    Moved by Dr. William Epps (committee member), seconded by Victor Tate (board member)

    Yes, Kanethia Henderson, Dr. William Epps and Victor Tate

  10. The Meeting was Adjourned

    The meeting adjourned at approximately 7:57 pm

    Motion Carried

    Motion to adjourn

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)