Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Tuesday, September 24, 2019 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 7 present

  • Braxton Nelson
  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. William Epps (committee member)
  • Elisha Gray
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)

  1. Approval of Agenda

    Approval of Previous Board and Committee of the Whole Meeting Minutes

    Motion Carried

    Approve the agenda with changes to add Resource Development and Executive Session

    Moved by Ms. Kanethia Henderson (committee member), seconded by Braxton Nelson

    Yes, Victor Tate

  2. Approval of Previous Meeting Minutes

    Previous Board Minutes Approval


    Minutes Approval for September 10, 2019 Committee of the Whole Meeting all minutes as amended


    Presenter: Kanethia Henderson


    Motion by Kanethia Henderson Seconded by Braxton Nelson


    Vote: 3 Support (Tate, Nelson and Henderson)


    Motion Carried

    Approve Meeting Minutes for September Committee of the Whole and Board Meeting

    Moved by Ms. Kanethia Henderson (committee member), seconded by Braxton Nelson

    Yes, Victor Tate

  3. Governance Session

    Presenter: Tate


    Topic: Finance Committee Report, Board Support Specialist



    Presenter: Mr. Hill (Resource Development)


    Topic: Fundraising Campaign


    Motion Carried

    Approve Finance Committee Report

    Moved by Braxton Nelson, seconded by Ms. Kanethia Henderson (committee member)

    Yes, Victor Tate

  4. The Meeting was Adjourned

    The meeting adjourned at approximately 5:38 pm

    Motion Carried

    Motion to adjourn

    Moved by Victor Tate (board member), seconded by Braxton Nelson

  5. Welcome and Call to Order

    CALL TO ORDER by Victor Tate at 6:05 pm


    Roll Call


    Meeting Faciliator: Victor Tate

    Board Members: Kanethia Henderson, Victor Tate, Braxton Nelson and via phone: Dr. William Epps and Elisha Gray


    Staff Members: Dr. Nichols (HOS), Ms. Sharp (CFO),


    Contractors Dr. Burks (LEADRight) and Ms Dingle (Federal Programs)


    Mission and Vision by Braxton Nelson


  6. Academic Sessions

    Academic


    Presenter: Dr. Nichols


    Topic: Head of Schools Report


    FAB Four: Charter Performance Framework


    Operations' Updates: 72% Free and Reduced Lunch (342 Free and 27 Reduced). Planning Annual LaTonya Crooms' Family, Fun and Fitness Day


    Academic Updates: Lower Academy (focus on Literacy strategies and Modeling and co-teaching in 5th grade. Upper Academy (Developed and faciliatated Math PLC and Assisted with transition of Connections' teachers)


    Human Resource: Benefits Meeting with Staff, Code of Ethics Training and New Hires, Vacancies, Resignation and changes.


    Upcoming Fundraisers:


    Night of the Arts Admission - October 3, 2019

    Night of the Arts Concessions - October 3, 2019

    African Dance Pizza Sale - September 27, 2019

    Spanish Club Tea and Snack Sale - October 1, 2019


    Important Dates:

    Little Miss Ivy and Miss Ivy Pageant Informational - September 24th

    Early Release - September 25th

    Coffee and Consciousness - September 27th

    Book Fair- September 30th - October 4th

    Grandparents' Luncheon - October 1st

    Custodial Appreciation Day - October 2nd

    Night of the Arts - October 3rd

    Hands on Atlanta Day - October 5th


    Motion Carried

    Approval of the following Policies: Open Door Policy, Reporting Acts of Sexual Abuse or Sexual Misconduct, Immigration, Religious Accommodation, Disability Accommodation, Attendance and Leave, Compensation.

    Moved by Ms. Kanethia Henderson (committee member), seconded by Braxton Nelson

    Yes, Victor Tate

    Motion Carried

    Approval of Head of School Report

    Moved by Ms. Kanethia Henderson (committee member), seconded by Braxton Nelson

    Yes, Victor Tate

  7. Public Comment

    There were no public comments.

  8. Finance Session

    Finance


    Presenter: Sharp


    Topic; CFO Report -Financial Overview and Bond/Debt Reduction; current enrollment


    Motion by Victor Tate, Seconded by Nelson Braxton


    Vote: 3 Support (Tate, Nelson, and Henderson)


    Presenter: Tate


    Topic: Finance Committee Report (including Contract with Real Estate Reresentative to handl leasing of parcels with change of contract from 8% for first year)


    Motion by Braxton; Seconded by Victor Tate

    Final Resolution: Motion Carries


    Vote: 3 Support (Henderson, Nelson, Tate)




    Motion Carried

    Approve August 2019 Financial Report

    Moved by Victor Tate (board member), seconded by Braxton Nelson

    Yes, Kanethia Henderson