Approve the agenda with changes to add Resource Development and Executive Session
By: Ms. Kanethia Henderson (committee member) Seconded by: Braxton Nelson
Yes, Victor Tate
Ivy Preparatory Academy
Governing Board
Regular Meeting - Tuesday September 24th, 2019 @6:00 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Victor Tate (board member) | present Treasurer | On Time | At Adjournment |
| Dr. William Epps (committee member) | present member | On Time | At Adjournment |
| Braxton Nelson | present member | On Time | At Adjournment |
| Mrs. Laticia Sharp (NON-voting; Chief Financial Officer) | present Non-voting Administration | On Time | At Adjournment |
| Ms. Kanethia Henderson (committee member) | present secretary | On Time | At Adjournment |
| Dr. Charcia M. Nichols (NON-voting; Executive Director) | present Non-voting Administration | On Time | At Adjournment |
| Elisha Gray | present vice-chair | On Time | At Adjournment |
Approval of Agenda
Approval of Previous Board and Committee of the Whole Meeting Minutes
Approval of Previous Meeting Minutes
Previous Board Minutes Approval
Minutes Approval for September 10, 2019 Committee of the Whole Meeting all minutes as amended
Presenter: Kanethia Henderson
Motion by Kanethia Henderson Seconded by Braxton Nelson
Vote: 3 Support (Tate, Nelson and Henderson)
Approve Meeting Minutes for September Committee of the Whole and Board Meeting
By: Ms. Kanethia Henderson (committee member) Seconded by: Braxton Nelson
Yes, Victor Tate
Governance Session
Presenter: Tate
Topic: Finance Committee Report, Board Support Specialist
Presenter: Mr. Hill (Resource Development)
Topic: Fundraising Campaign
Approve Finance Committee Report
By: Braxton Nelson Seconded by: Ms. Kanethia Henderson (committee member)
Yes, Victor Tate
The Meeting was Adjourned
The meeting adjourned at approximately 5:38 pm
Motion to adjourn
By: Victor Tate (board member) Seconded by: Braxton Nelson
There was no notable discussion on the motion.
Welcome and Call to Order
CALL TO ORDER by Victor Tate at 6:05 pm
Roll Call
Meeting Faciliator: Victor Tate
Board Members: Kanethia Henderson, Victor Tate, Braxton Nelson and via phone: Dr. William Epps and Elisha Gray
Staff Members: Dr. Nichols (HOS), Ms. Sharp (CFO),
Contractors Dr. Burks (LEADRight) and Ms Dingle (Federal Programs)
Mission and Vision by Braxton Nelson
Academic Sessions
Academic
Presenter: Dr. Nichols
Topic: Head of Schools Report
FAB Four: Charter Performance Framework
Operations' Updates: 72% Free and Reduced Lunch (342 Free and 27 Reduced). Planning Annual LaTonya Crooms' Family, Fun and Fitness Day
Academic Updates: Lower Academy (focus on Literacy strategies and Modeling and co-teaching in 5th grade. Upper Academy (Developed and faciliatated Math PLC and Assisted with transition of Connections' teachers)
Human Resource: Benefits Meeting with Staff, Code of Ethics Training and New Hires, Vacancies, Resignation and changes.
Upcoming Fundraisers:
Night of the Arts Admission - October 3, 2019
Night of the Arts Concessions - October 3, 2019
African Dance Pizza Sale - September 27, 2019
Spanish Club Tea and Snack Sale - October 1, 2019
Important Dates:
Little Miss Ivy and Miss Ivy Pageant Informational - September 24th
Early Release - September 25th
Coffee and Consciousness - September 27th
Book Fair- September 30th - October 4th
Grandparents' Luncheon - October 1st
Custodial Appreciation Day - October 2nd
Night of the Arts - October 3rd
Hands on Atlanta Day - October 5th
Approval of the following Policies: Open Door Policy, Reporting Acts of Sexual Abuse or Sexual Misconduct, Immigration, Religious Accommodation, Disability Accommodation, Attendance and Leave, Compensation.
By: Ms. Kanethia Henderson (committee member) Seconded by: Braxton Nelson
Yes, Victor Tate
Approval of Head of School Report
By: Ms. Kanethia Henderson (committee member) Seconded by: Braxton Nelson
Yes, Victor Tate
Public Comment
There were no public comments.
Finance Session
Finance
Presenter: Sharp
Topic; CFO Report -Financial Overview and Bond/Debt Reduction; current enrollment
Motion by Victor Tate, Seconded by Nelson Braxton
Vote: 3 Support (Tate, Nelson, and Henderson)
Presenter: Tate
Topic: Finance Committee Report (including Contract with Real Estate Reresentative to handl leasing of parcels with change of contract from 8% for first year)
Motion by Braxton; Seconded by Victor Tate
Final Resolution: Motion Carries
Vote: 3 Support (Henderson, Nelson, Tate)
Approve August 2019 Financial Report
By: Victor Tate (board member) Seconded by: Braxton Nelson
Yes, Kanethia Henderson