The Main Street Academy

Governing Board

Regular Meeting - Saturday September 21st, 2019 @3:00 PM

Meeting Agenda

Welcome and Call to Order 1 minutes

The meeting will be called to the order by the Board Chair.

Public Comment 10 minutes

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Approval of Agenda 5 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Actions:

  1. Approve the agenda as submitted

Approval of Minutes from August 27, 2019 and September 17, 2019 15 minutes

The Governing Board met on Tuesday August 27th, 2019 @7:00 PM for what was scheduled to be a 2 hours and 1 minutes long meeting. Present: Farrah Brown, Jennifer Fine, Rebecca Dearolph, Cheryl Parker, Bridgett Bell, Britton Bateman, Heather Wells, Kristal Ramirez, Carla Wagner, Mitch Foster II, Satonja Gilbert Scott, Kristin Jackson, Willie G. Davis, Jr., Kelly Brokenburr, Dr. Olamide Moore
Not Present: Chandra Graves, Dr. Kelly Johnson

The members considered the following items:
1. Welcome and Call to Order
2. Approval of Agenda
3. Approval of Minutes from Jul 30, 2019
4. Governance Committee Report
5. President’s Report
6. PTO Report
7. Faculty Report
8. Finance Committee Report
9. Communications Report
10. Academic & School Performance Committee Report
11. Principal Report
12. Future Business

The committee considered 6 motions, of which 6 passed, and 0 failed:
1. Meeting called to order at 7:04 (passed)
2. Approve the agenda as submitted (passed)
3. Approve the minutes as submitted (passed)
4. The approve amending Section 2.4 of Governing Board Bylaws to include the following language: "TMSA strives to match its Board's racial diversity to the racial diversity of the students, faculty and staff of the school." (passed)
5. To approve submittal of Charter Petition and Decision Making Matrix to FCS and State BOE. (passed)
6. o approve changing March 24, 2020 to a teacher and staff work day due to the presidential primary. Students will not have class. (passed)

The meeting adjourned at 8:23PM


The Governing Board met on Tuesday September 17th, 2019 @7:30 PM for what was scheduled to be a 1 hours and 12 minutes long meeting. Present: Farrah Brown, Jennifer Fine, Rebecca Dearolph, Cheryl Parker, Bridgett Bell, Britton Bateman, Heather Wells, Kristal Ramirez, Satonja Gilbert Scott, Willie G. Davis, Jr., Dr. Olamide Moore Not Present: Chandra Graves, Dr. Kelly Johnson, Carla Wagner, Mitch Foster II, Kristin Jackson, Kelly Brokenburr

The members considered the following items:

  1. Welcome and Call to Order
  2. Public Comment
  3. New Business
  4. Approval of Agenda
  5. Adjourn

The committee considered 3 motions, of which 3 passed, and 0 failed:

  1. Approve the Petition for Recharter and to authorize its submittal to FCS and GA DOE as presented. (passed)
  2. Approve the agenda. (passed)
  3. Adjourn the meeting. (passed)

The meeting adjourned at 8:09PM



Faculty Report 10 minutes

This report comes from the staff elected faculty member to the board.

Dr. Moore - Staff want to know:

  • if/when the results of the 2018-2019 survey be published , so we can work to ensure some of the concerns will/should be addressed and/or celebrate what is working
  • parent pick up after 4:00PM

Principal Report 15 minutes

Principal's September report is included as an attachment.


Discuss proposed changes to school calendar. Voting Item:

  • April 21st – Digital Learning Day for Students and Teacher Workday (proposed)
  • May 19th – Digital Learning Day for Students and Teacher Workday (proposed)

Attachments

Communications Report 10 minutes

Communications Manager Update

Comprehensive School-wide Calendar Ongoing events

  1. Extracurricular activities
  2. PTO Fundraisers
  3. Other Fundraisers Athletics
  4. Music
  5. Art


TMSA University Requesting Creative


Marketing Campaign

  • Mascot Campaign
  • Giving Tuesday
  • 10 Year Anniversary- Next week topic
  • Ongoing Giving
  • Alumni Giving Campaign (with 10 Year Anniversary) Annual Auction - 2 weeks
  • 5K/10K happening this year?


Website Updates

  • Updates In-Progress Monthly Reporting
  • Social Media
  • Monthly Reporting
  • Donation Portal Proposal
  • Mail Chimp vs Edilio Proposal Submitted


Uniform Policy

  • Transition year


Communications Improvements

  • Parent to Teacher | Parent to Administration Response Time Recommendations



PTO Report 10 minutes

Checking account balance $1,482

Savings account balance $5,378


  1. World's Finest Chocolates fundraiser is going well.
  2. The school store is a fundraiser for teachers where parents can donate funds similar to a gift card www.schoolstore.net
  3. School spirit shirts are currently for sale at $15 each.


Finance Committee Report 10 minutes

  1. FY19 Audit
  2. FY20 Financials
  3. Approve banking option.
  4. Proposal from Communications to add MailChimp.
  5. School uniforms
  6. Faculty/Staff Tuition Reimbursement.


Actions:

  1. Approve entering into a contract with MailChimp e-mail services at an annual cost not to exceed $500.
  2. Approve purchasing uniforms for soccer, volleyball, and track and field for FY20 not to exceed $3,400 to be paid through the fundraising account.

Academic & School Performance Committee Report 10 minutes

This report is submitted by the ASPC Chair.

Actions:

  1. To approve the Title I School Wide Plan as presented.
  2. Motion: To approve a change to uniform policy to allow closed toed shoes that include in all or part colors black, brown, navy blue, red and/or white, effective October 1, 2019.

Attachments

Governance Committee Report 10 minutes

This report is submitted by the governance committee chair.


Heather Wells - Will bring Committee Chair elections to the Board in October.

President’s Report 10 minutes

Charter Petition Submission delivered to FCS/Andrea Cooper-Gatewood on 9/20. Will be submitted to GA DOE once we get an indication from FCS that they will not require significant modification.

FCS has asked for possible board interview dates during the second week in October. We need to make sure we have a majority of the Board present.

FCS Board will most likely discuss and vote on our Charter in November/December.

Future Business 5 minutes

This is to add new business to next month’s agenda.

Principal Report 15 minutes