Minutes: Regular Meeting

LOCATION: Committee meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Committee meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Committee. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Call Meeting to Order at 6:06pm - Committee Chair

Public Comments - Committee Chair NO SPEAKERS

Transparency: Committee meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Committee members shall not provide responses nor engage in direct conversation with speakers during public comments. The committee will bring the matter to the board to engage the Head of School or the Chief Financial Officer in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The committee reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

Governance Committee Chair Remarks  

• Welcome to the New Year!  
• Thanks for Ms. April Jackson for her service.  
• Duncan and Lampkin are interested in service.

Governance Committee Member Work:

• Revisit and finalize Board Retreat Agenda.  Agenda changes:

1. Added Ivy Governing Board Revised Bylaws Timeline: 1. Presented/discussed at January board meeting for board and public comment. 2. Recommendation to approve in the Governance committee meeting. 3. Adopted February board meeting
2. Added vote to amend bylaws to seat two governance committee members: CHANGE FROM: The Governance Committee shall be composed of two Board members recommended by the Chair and elected by the Board at its annual meeting TO:  The​ ​Governance​ ​Committee​ ​shall​ ​be​ ​composed​ ​of​ ​two​ or more Board members ​recommended​ ​by​ ​the​ ​Chair​ ​and​ ​elected​ ​by​ ​the Board​.​
3. Removed Executive Session

• Reviewed Committee Meeting calendar, confirmed dates and times, added governance committee meeting on February 21, 2023 
• Reviewed Chief Financial Officer evaluation tool and goals; recommended revised evaluation tool for use with CFO
• Recommend Annual Meeting to be held in April 2023 as the April Board meeting
• Updated Head of School evaluation tool with goals and recommended revised evaluation tool for use with HOS
• Reviewed Monitoring Report and Discussed finding and discrepancies

The meeting adjourned at approximately 8:29 pm