Ivy Preparatory Academy Governance Committee Meeting Information

LOCATION: Committee meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Committee meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Committee. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome and Call to Order

Call Meeting to Order 6:08pm - Committee Chair

Approval of Agenda

Public Comment

Public Comments - Committee Chair - NO PUBLIC COMMENTS

Transparency: Committee meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Committee members shall not provide responses nor engage in direct conversation with speakers during public comments. The committee will bring the matter to the board to engage the Head of School or the Chief Financial Officer in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The committee reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

Governance Committee Work Session

Governance Committee Chair Remarks 

Governance Specialist Updates

• Recommended Code of Ethics Policy https://docs.google.com/document/d/1b4g-bxYjzDOEORl_9HWCAsTuUYylTSg8ZxtKZ-q65D0/edit?usp=sharing (This policy is required and board members are required to sign and submit a copy)
• Prospective Board Member Vetting Policy:  https://docs.google.com/document/d/1V9odbQbEJYgJzWJlk-jkzTzAfDsDjxLygvvki_AXrJY/edit?usp=sharing 
• Committee Membership Policy:  https://docs.google.com/document/d/1S47qw6YCZzUvZKD72xOihD9SW-45StHWneXn3LfUC3E/edit?usp=sharing
• Board Member Training Updates: all training dates are in each board member’s individual briefing books

Governance Committee Member Work:

• Governance Policies and Procedures Updates
• Recommend adoption of the Code of Ethics form (the policy already exists) to be signed by board members, Prospective board member vetting policy, and Committee membership policy.
• Recommend amendment of bylaws: “Section 5.3. Governance Committee. The Governance Committee shall be composed of two or more Board members recommended by the Chair and elected by the Board at a meeting”
• Review and update Board Member Training Spreadsheet
• Onboarding on Oct 24 6:30-8:30pm via Zoom
• Meet Prospective Board and Committee Members (tabled to November) 
• Continue Brainstorming November 19 Board Retreat Content:  who does what at the school with an updated organizational chart; getting to the vision in the aftermath of the pandemic; team building; fundraising and financial stewardship.  
• Create a matrix of board members and board needs (finance, diverse, law)
• Board Chair committee member recommendations
• Governance (Add Duncan & Lampkin to current committee)
• Academics (Add Twitty-Carmen to current committee)
• Finance (Seeking a second board member to join)

Information Items

The Meeting was Adjourned

The meeting adjourned at approximately 7:12 pm