Ivy Preparatory Academy Governance Committee Meeting Information

LOCATION: Committee meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Committee meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Committee. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome and Call to Order

Call Meeting to Order - Committee Chair

Approval of Agenda

Public Comment

Public Comments - Committee Chair

Transparency: Committee meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Committee members shall not provide responses nor engage in direct conversation with speakers during public comments. The committee will bring the matter to the board to engage the Head of School or the Chief Financial Officer in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The committee reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

Information Items

Submitting Items for the upcoming Governing Board Meeting: August 15, 2022, 12pm (Agenda to be posted August 17, 2022)

Academic Committee: Tuesday, August 16, 2022 at 6:00 p.m.

RDIA Committee: Tuesday, August 16, 2022 at 6:00 p.m.

Governing Board Meeting: Tuesday, August 23, 2022 at 6:00 p.m.

The Meeting was Adjourned

The meeting adjourned at approximately 9:58 pm

Governance Committee Work Session

Governance Committee Chair Remarks

• Welcome 

School Leader Updates

• Student Enrollment (current count: 439 students , 46 short of budgeted 485 and 61 short of goal of 500. Transportation has been biggest issue leading to withdrawals. Possible solutions: Kids rideshare vouchers? Earlier bus times? Community drop off partner like a church so parents can drop off earlier prior to bus arrival?)
• Back to School (starting house system, need 7th grade math teacher)

Governance Committee Member Work

• Review and recommend Leslie Purifoy for service as a board member (recommended for board service pending board approval. Ms. Purifoy expressed interest in both Academics and Finance committee work, we will leave the ultimate decision to the board/chair regarding committee appointments)
• Review and discuss Head of School’s FY22-23 Contract (Postponed to September meeting)
• Review and discuss CFO’s FY22-23 Contract (Postponed to September meeting)
• Review Board Membership Requirements and Recruitment Materials (looks good as is)
• Recommend Date for Board Retreat (between September 16-October 15) (a Saturday; consider Sept 24 and Oct 8. Poll board members for consensus)
• Provide Board Member Training Updates (Update Board tracker with current board members: board members should self report training into the tracker. Please ensure board members have access to the shared training tracker. Explore Google Form as a way to enter training that automatically populates into a spreadsheet)
• Plan Board Retreat (Discussed possible venues : CreateATL -shared workspace https://createatl.com/, Nelson&Mullins office, Arts xchange: https://www.artsxchange.org/ Agenda of retreat would be set by instructors: LEADright +/- Attorney Bryan in consultation with the board)
• Provide LEADright with ongoing actionable feedback on four key areas of the work (i.e. , Approach and Plan, Deliverables, Comfort and Trust, Team and Experience) at regular checkpoints (August 2022, November 2022, February 2023, and May 2023) (Keep up the good work)
• Finalize Governance Work Plan (Postponed to September meeting)

Adjourned at 7:14pm

The Meeting was Adjourned

The meeting adjourned at approximately 7:14 pm