Ivy Preparatory Academy Finance Committee Meeting Information

LOCATION: Committee meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317 in Art Room.

AGENDA: Committee meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the Chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727 should an accommodation be needed. Requests should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting if practicable.

PUBLIC COMMENTS: The Public Comment period is for the public to address the Committee. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

FINANCE WORK SESSION

• Camp Bow Wow update
• Awaiting build-out plans from the owner
• Awaiting rental payments from their property management
• Bond refinance update
• Met with SCSC team to discuss challenges
• The SCSC suggested meeting the SCSC board - provide 2-week notice to be added to their 11/15/2023 agenda
• FY24 SCSC Fiscal Compliance update
• Quarterly due dates: October 20, 2023, January 10, 2024, April 9, 2024 and July 9, 2024
• Deliverables due each quarter:
• School's FY23 DE46 report
• Enrollment as of the end of each month during the quarter
• Monthly financials
• Monthly bank statements
• FY24 Financial Summary spreadsheet, one submitted for each quarter
• FY24 Budget to Actuals projection, one submitted for each quarter
• Fundraising/Gala update
• Postponed to January 20, 2024 with a new theme, "I Dream STEAM"
• Dr. Cornelius is working with the facility/venue to secure the date. She is hoping to share more updates by October 20, 2023.
• Revised Financial Policies

Welcome And Call To Order

Call Meeting to Order - 6:16pm

Public Comment

Public Comments - Committee Chair

Transparency: Committee meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment. Each speaker will have a maximum of 3 minutes to speak. A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Committee members shall not provide responses nor engage in direct conversation with speakers during public comments. The committee will bring the matter to the board to engage the Head of School or the Chief Financial Officer in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner. The committee reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

NO COMMENTS

Action Items

Committee action items

Gala

• Guest list/invitations
• Secure venue - reimburse deposit expense
• Marketing and promotion schedule (flyer, announcement on IPAK webpage and social media channels)
• Eventbrite - ticket sales

Financial Policies - Chairman Battle will follow-up with General Counsel to get the policy review schedule.

ADJOURNMENT

The Meeting was Adjourned

The meeting adjourned at approximately 7:06 pm