Ivy Preparatory Academy Finance Committee Meeting Information

LOCATION: Committee meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Committee meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Committee. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome and Call to Order

Call Meeting to Order - Committee Chair at 6:15pm

Approval of Agenda

Approve Committee Meeting Agenda - Committee Chair

Public Comment

Public Comments - Committee Chair NO SPEAKERS

Transparency: Committee meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment. Each speaker will have a maximum of 3 minutes to speak. A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Committee members shall not provide responses nor engage in direct conversation with speakers during public comments. The committee will bring the matter to the board to engage the Head of School or the Chief Financial Officer in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner. The committee reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

Finance Committee Work Session

FINANCE Committee Remarks

• Welcome and Needing to start creating dates and groups for fundraising events for the year

FINANCE Committee Member Work

• Spoke regarding meeting with Brandon Comer of Comer Capital (regarding refinance of bond) on 8/3/2022. They need Audits and historical FTEs and background regarding the Bond.
• Discussed RDIA and possible candidates (former Board members) to help in committee and fundraising; also discussed need of PLO (Parent Leadership Organization)
• Discussed Bond and following up on the interested accrued that needs to be returned to school or applied to the principal balance.
• Discussion of finances and update on number of students currently enrolled, including how to inform parents of transportation
• Reviewed Financial policies and members agreed to follow up with questions by Friday

Action Items:

1. Send emails to Madina, Parker and Trustees regarding overage
2. Inquire as to language of PLO and use of Ivy logo and advertisement
3. Financial policy questions due Friday
4. Reach out to former board members regarding RDIA
5. Mrs. Sharp will let us know how many enrolled from newly approved areas (Clayton/South Fulton)

Information Items

Submitting Items for the upcoming Governing Board Meeting: August 15, 2022, 12pm (Agenda to be posted August 17, 2022)

Academic Committee: Tuesday, August 16, 2022 at 6:00 p.m.

RDIA Committee: Tuesday, August 16, 2022 at 6:00 p.m.

Governing Board Meeting: Tuesday, August 23, 2022 at 6:00 p.m.

The Meeting was Adjourned

The meeting adjourned at approximately 7:35 pm.