Motion to adjourn
There was no notable discussion on the motion.
Ivy Preparatory Academy
Committee of the Whole
Regular Meeting - Thursday May 2nd, 2019 @6:00 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Mary Shepherd | present member | On Time | At Adjournment |
| Dr. William Epps (committee member) | not present member | ||
| John Cherry | not present member | ||
| Braxton Nelson | not present member | ||
| Victor Tate (board member) | present Treasurer | On Time | At Adjournment |
| Mrs. Laticia Sharp (NON-voting; Chief Financial Officer) | present Non-voting Administration | 45 Minutes Late | At Adjournment |
| Dr. Charcia M. Nichols (NON-voting; Executive Director) | not present Non-voting Administration | ||
| Ms. Kanethia Henderson (committee member) | present secretary | On Time | At Adjournment |
| Jason Allen | present chair | On Time | At Adjournment |
| Terra Gay | present Parliamentarian | On Time | At Adjournment |
| Elisha Gray | not present vice-chair | ||
| Erlene McKee | not present member | ||
| Dr. Sonya Okoli | not present member |
Welcome & Call to Order
Jason Allen called the meeting to order at 6:28 pm
Roll Call
Jason Allen conducted roll call of present board members
Review of Previous Minutes and Agenda
Previous minutes will be viewed and voted on during the next board meeting
Academic Sessions
Review SMART Goals
Action Items
· Teacher Retention - Continue to monitor teacher retention
· Teacher Pay Scale - Voted, passed and share amongst teachers
· CPF Report - No discussion
· Risk Mitigation - No discussion
Policy Development - policies will be presented and voted during next board meeting
Upcoming Action Items:
Recruitment - No discussion
Assessments - No discussion
Monthly Action Items: No discussion
Governance Session
Review of SMART Goals
Action Items
· Ivy Mission - Revised at Board Retreat (April 20, 2019)
· Strategic Plan - Deadline is May 15, 2019
· CPF Report - No discussion
· Compliance Log - Actively using log for board to stay within compliance
· Risk Mitigation - Leadright contract present
Policy Development - policies will be presented and voted during next board meeting
Upcoming Actions Items:
Board Succession Plan - No discussion
Exit Surveys - No discussion
Bylaws Revision - Viewed, will be present during next board meeting
Monthly Action Items:
Property & Space - Possible new realtor, meeting scheduled for next week
Finance Session
Review SMART Goals
Action Items:
· Financials - Please see CFO report (4/11/19)
· Enrollment - Please see FY 20 proposed budget
· CPF Report - No discussion
· Debt Reduction - Please see FY 20 proposed budget
· Risk Mitigation - No discussion
Policy Development
Upcoming Action Items:
Budget Review - Budget hearing held April 18, 2019 and May 2, 2019
Audit - No discussion
Contracts - Laticia Sharp and Ray Buday presented TriNet human resource support services
Fundraising - No discussion
Monthly Actions Items: No discussion
The Meeting was Adjourned
The meeting adjourned at approximately 7:30 pm