Ivy Preparatory Academy
Committee of the Whole
Regular Meeting - Thursday April 11th, 2019 @6:00 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Mary Shepherd | not present member | ||
| Dr. William Epps (committee member) | not present member | ||
| John Cherry | present member | On Time | At Adjournment |
| Braxton Nelson | not present member | ||
| Terra Gay | not present Parliamentarian | ||
| Jason Allen | not present chair | ||
| Victor Tate (board member) | present Treasurer | On Time | At Adjournment |
| Elisha Gray | present vice-chair | On Time | At Adjournment |
| Mrs. Laticia Sharp (NON-voting; Chief Financial Officer) | present Non-voting Administration | On Time | At Adjournment |
| Dr. Charcia M. Nichols (NON-voting; Executive Director) | present Non-voting Administration | On Time | At Adjournment |
| Ms. Kanethia Henderson (committee member) | not present secretary |
Welcome and Call to Order
Meeting was called to order by Treasurer, Victor Tate, at 6:14pm
Roll Call
Victor Tate conducted roll call: John Cherry, Charcia Nichols, Laticia Sharp and Elisha Gray were present
Academic Sessions
Review SMART Goals
Action Items
- Teacher Retention - Elisha Gray discussed actions that are being taken to retain teacher
- Teacher Pay Scale -Charcia Nichols presented the proposed teacher pay scale that will be presented and approved during the next board meeting
- CPF Report - March STAR data is available, No STAR data available for April due to Georgia Milestone testing
- Risk Mitigation - No discussion
Policy Development - Testing policy was presented. Policy will be viewed and approved during next board meeting
Upcoming Action Items: Teacher Evaluations, Recruitment, Assessments
Monthly Action Items: Teacher Pay Scale, CPF Report, Risk Mitigation
Finance Session
Review SMART Goals
Action Items:
- Financials - Laticia Sharp explained the financials will be ready for upload April 12, 2019
- Enrollment - Current enrollment scholars count is 484, next school year enrollment scholar count is 546
- CPF Report - No discussion
- Debt Reduction - No discussion
- Risk Mitigation - No discussion
- Teacher Contract - Charcia Nichols discussed the revisions of the new teacher contract. Contract will be sent to legal with new changes and ready to be presented at board meeting
- Property & Space - Another offer was made, committee satisfied with new offer
Public Budget Hearing will be held Thursday, April 18, 2019 at 5:30pm
Policy Development - Leave policy revision discussed. Suggested revision will be made and presented during the next board meeting
Upcoming Action Items: Budget Review, Audit, Teacher Contracts, Fundraising
Monthly Actions Items: Financials, Debt Reduction, Risk Mitigation, CPF Report
Governance Session
Review of SMART Goals
Action Items
- Ivy Mission - Victor Tate read Ivy mission
- Strategic Plan - Board Retreat April 20, 2019 location to be announced
- CPF Report - No discussion
- Compliance Log - No discussion
- Risk Mitigation - Committee discussed personnel items
Policy Development - Leave policy revision and testing policy updated and will be added to the board drive
Upcoming Actions Items: Board Succession Plan, Exit Surveys, Bylaws Revision
Monthly Action Items: Property & Space, Compliance Log, CPF Report
The Meeting was Adjourned
The meeting adjourned at approximately 7:20 pm