Minutes: Regular Meeting

Meeting was called to order by chair, Jason Allen, at 6:07pm.  Mr. Allen discussed the following:

• Two potential board member candidates
• Each Committee of the Whole meeting member will created two to three Smart Goals
• Actions plans for topics on the agenda should be discussed
• Reintroducing Breakout Session

Jason Allen discussed the implementation with board members of the new format (Breakout Sessions) for Committee of the Whole work sessions. It was determine what will be accomplished during each of the work sessions. Each work session the board will present two to three Smart Goals and create action plans for agenda topics. Mr. Allen discussed two potential board members with expertise in city planning/property management, personnel and human resources. Applications are still being accepted, seeking individuals with experience in real estate and legal.

Chief Financial Officer provided a financial overview. Ms. Sharp expressed the initial amendment to the QBE funding was reduce in the month of November. November financials are almost complete and ready for viewing by next board meeting. In the process of closing out Gwinnett’s federal program budget the state has closed the portal and the head of schools is locked out. The completion report has been completed but approvals are needed.  

Academic Smart Goals

Increase Georgia Milestone scores in each subject area by 6%

Increase attendance by 2%-3% Spring 2019

Financial Smart Goals

Transportation Grants

Increasing Ivy’s partnership outreach

Be consistent with branding

Fundraisers – Small goal fundraising activity ($30,000)

Governance Smart Goal

By February 2019, the Board will fill all identified areas of need for Board growth by adding no more than four members

By June 2019, the Board will have a Leadership and Board retreat

What not to have on the property

Clinic – Medical

Smoke Vape/Sex Shops

Check Cashing/Taxes

Title Pawn

Expansion Areas

Jonesboro/Morrow

Fulton

The meeting adjourned at approximately 11:03 am

Head of Schools provided an academic overview. Dr. Nichols expressed some challenges with the Free/Reduce Lunch Application. There was an audit performed in regards to the Free/Reduce Lunch. Received and processed applications increasing from 50% to 72%. Operations received an eighteen page corrections action plan and will meet every Monday to discuss the updates for the action plans. Unscheduled health inspection visit on December 05, 2018 and received 3 errors. Benchmark for Star Data has been completed, tremendous growth in grades Kindergarten through 2nd.

Breakout Session

• Dr. Charcia Nichols stated Ivy’s Junior BETA Club member was awarded state president and a few other members placed 1st and 3rd during competitions

• CCRPI Framework and Data
• CCRPI data was presented for Kindergarten through 8th grade scholars via Powerpoint
• Dr. Charcia Nichols explained what CCRPI (College Career Readiness Performance Indicator) is and what assessment data is used CCRPI for
• CCRPI scoring and reporting was explained: Content Mastery (30%), Progress (35%), Closing Gaps (15%), Readiness (20%) which is a total of 100%
• Progress calculations shows how a student’s achievement at the end of the year compares with that of other students who started the year at the same level
• Closing the Gap component is based on CCRPI improvement targets for academic achievement, which are represented by improvement flags
• Readiness is based on 3 components: Attendance, Literacy and Beyond the Core
• IPAK Elementary and Middle school CCRPI scores were presented and explained compared to the content mastery data and state data

Next Steps

Increased STAR Assessments to measure Lexile Scores

Focus on Effective Instruction-Data Analysis, Planning and Instructional Strategies

Attendance Incentives

Monitoring Beyond the Core closely

Leadership Cohort

USA Test Prep Usage

Higher Level Questioning

Book Club, Literacy Focus, Math Focus