To Adjourned Board Meeting
By: Dr. William Epps (committee member) Seconded by: Victor Tate (board member)
Yes: Jason Allen, Charcia Nichols, Kanethia Henderson
Ivy Preparatory Academy
Committee of the Whole
Regular Meeting - Thursday October 4th, 2018 @6:00 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Jason Allen | present member | On Time | At Adjournment |
| Elisha Gray | not present member | ||
| Mary Shepherd | present member | 15 Minutes Late | At Adjournment |
| Ms. Kanethia Henderson (committee member) | present member | On Time | At Adjournment |
| John Cherry | present member | On Time | 45 Minutes Early |
| Dr. Charcia M. Nichols (NON-voting; Executive Director) | present ex-officio | On Time | At Adjournment |
| Dr. William Epps (committee member) | present member | 10 Minutes Late | At Adjournment |
| Victor Tate (board member) | present member | On Time | At Adjournment |
| Mary Thompson | not present member | ||
| John Cherry | present member | On Time | 45 Minutes Early |
Welcome and Call to Order
Meeting was called to order by chairman, Jason Allen, at 6:07pm.
Finance Session
Fundraising Planning
o Night of the Arts – October 24, 2018
o Double Good Popcorn Palace end date October 29, 2018
Administrative Session
Academics
o CCRPI data will be available next week; 6 areas did not perform higher than the state and 9 areas did perform higher than the state.
o Handout provided by Dr. Nichols explained current ELA/Math date compared to the state data
o FTE count is 508, Ms. Richardson and Ms. Taylor completed FTE task with only 1 page of errors
o Monarch Mondays are held once a month. Dr. Nichols offered an invitation to female leaders to speak with scholars
o Commission Visit tomorrow: 10/05/2018
Operations
o Online payments for all parents is available
Upcoming Events
o Monarch Mondays – President and 2 players from Atlanta Dream visit
o PSAT (8th Grade), October 17, 2018
o High School Night, October 18, 2018
o A Night of the Arts, October 24, 2018
o Coffee and Conversation, October 26, 2018
o Trunk or Treat, October 31, 2018
Governance Session
Board Policy Review
o Background check
- Policy reviewed and discussed; recommended to adjust A.3. and A.4 of the policy
o School Community Communications
- Policy reviewed and discussed; recommended adding 3 minute time limit to policy for the community to speak
o Attendance and Leave
- Policy reviewed and discussed; recommended to adjust A, B.3, D.4, E and H
o Personnel File
- Policy reviewed and discussed; No recommendation
o Grievances Employee
- Policy reviewed and discussed; recommended to adjust C.3, C.3.a, C.3.c, 4 and 5
o Board Meeting Policy
- Board meeting policy was not presented during meeting but was emailed to board members to view. This policy will be discussed further with a complete board panel
Head of School Contract Expectations
- Contract expectations will be discussed further with entire board and CFO with Dr. Charcia Nichols 10/18/18 at 5:00 pm
Announcement of Next Meeting Date
Thursday, October 18, 2018 at 6:00pm, Kirkwood Campus
Adjourned
The meeting adjourned at approximately 7:42 pm
The Meeting was Adjourned
The meeting adjourned at approximately 3:06 pm
Motion to adjourn
By: Dr. William Epps (committee member) Seconded by: Victor Tate (board member)
There was no notable discussion on the motion.