Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Committee of the Whole

Minutes: Regular Meeting

Thursday, October 4, 2018 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 8 present · 2 absent

  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. William Epps (committee member) · arrived 10 min late
  • Jason Allen
  • John Cherry · left 45 min early
  • John Cherry · left 45 min early
  • Mary Shepherd · arrived 15 min late
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)
  • Elisha Gray · not present
  • Mary Thompson · not present

  1. Welcome and Call to Order

    Meeting was called to order by chairman, Jason Allen, at 6:07pm. 

  2. Finance Session

    Fundraising Planning

    o   Night of the Arts – October 24, 2018

    o   Double Good Popcorn Palace end date October 29, 2018

  3. Administrative Session

    Academics

    o   CCRPI data will be available next week; 6 areas did not perform higher than the state and 9 areas did perform higher than the state.

    o   Handout provided by Dr. Nichols explained current ELA/Math date compared to the state data

    o   FTE count is 508, Ms. Richardson and Ms. Taylor completed FTE task with only 1 page of errors

    o   Monarch Mondays are held once a month. Dr. Nichols offered an invitation to female leaders to speak with scholars

    o   Commission Visit tomorrow: 10/05/2018


    Operations

    o   Online payments for all parents is available


    Upcoming Events

    o   Monarch Mondays – President and 2 players from Atlanta Dream visit

    o   PSAT (8th Grade), October 17, 2018

    o   High School Night, October 18, 2018

    o   A Night of the Arts, October 24, 2018

    o   Coffee and Conversation, October 26, 2018

    o   Trunk or Treat, October 31, 2018 

  4. Governance Session

     Board Policy Review

    o   Background check

    • Policy reviewed and discussed; recommended to adjust A.3. and A.4 of the policy

    o   School Community Communications

    • Policy reviewed and discussed; recommended adding 3 minute time limit to policy for the community to speak

    o   Attendance and Leave

    • Policy reviewed and discussed; recommended to adjust A, B.3, D.4, E and H

    o  Personnel File

    • Policy reviewed and discussed; No recommendation


    o   Grievances Employee

    • Policy reviewed and discussed; recommended to adjust C.3, C.3.a, C.3.c, 4 and 5


    o   Board Meeting Policy

    • Board meeting policy was not presented during meeting but was emailed to board members to view. This policy will be discussed further with a complete board panel


    Head of School Contract Expectations

    • Contract expectations will be discussed further with entire board and CFO with Dr. Charcia Nichols 10/18/18 at 5:00 pm



  5. Announcement of Next Meeting Date

    Thursday, October 18, 2018 at 6:00pm, Kirkwood Campus

  6. Adjourned

    The meeting adjourned at approximately 7:42 pm

    Motion Carried

    To Adjourned Board Meeting

    Moved by Dr. William Epps (committee member), seconded by Victor Tate (board member)

    Yes: Jason Allen, Charcia Nichols, Kanethia Henderson

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  7. The Meeting was Adjourned

    The meeting adjourned at approximately 3:06 pm

    Motion Carried

    Motion to adjourn

    Moved by Dr. William Epps (committee member), seconded by Victor Tate (board member)