Motion to adjourn
By: Dr. William Epps (committee member) Seconded by: Ms. Kanethia Henderson (committee member)
There was no notable discussion on the motion.
Ivy Preparatory Academy
Committee of the Whole
Regular Meeting - Tuesday March 10th, 2020 @6:00 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Dr. William Epps (committee member) | present member | On Time | At Adjournment |
| Braxton Nelson | present member | On Time | At Adjournment |
| Victor Tate (board member) | present Treasurer | On Time | At Adjournment |
| Mrs. Laticia Sharp (NON-voting; Chief Financial Officer) | present Non-voting Administration | On Time | At Adjournment |
| Dr. Charcia M. Nichols (NON-voting; Executive Director) | present Non-voting Administration | On Time | At Adjournment |
| Ms. Kanethia Henderson (committee member) | present secretary | On Time | At Adjournment |
| Erlene McKee | present member | On Time | At Adjournment |
| Dr. Sonya Okoli | present member | On Time | At Adjournment |
Welcome and Call to Order
The meeting will be called to the order by Victor Tate (Board Chair)
Governance Session
Strategic Planning and Development - Mr. Victor Tate (Board Chair)
Board Retreat Updates- Board Members
Board Fundraising - Mr. Victor Tate ( Board Chair)
Discuss Agenda for upcoming Board Meeting
Finance Session
Chief Financial Officer- Financial Report- Ms. Latisha Sharp
Retainer received from Nelson & Mullins $10,000 requested on site. Asking the board to review the documents as they have been uploaded. Read through & review. Dr. Epps-asked how are we planning to pay and is this anytime that the attorney comes in the building or gives advice. Sharp said she will ask for clarity on how the retainer works and when we will be billed. Ms.Henderson ---also asked for clarity about how the fees are returned in the event we don’t use the credit. Sharp explained that whatever we don't use is credited back for the next month.
-Generic agreement for all Contractors is being created.
-Transportation is being reviewed and how it wills impact our FTE as scholars are unable to get back and forth to school. The school received results back for insight into the renewal year and have met 81% operations and is going to follow up with Terrance (Charter School Commission) on some areas where he thinks we should have scored higher.
-The school has research contracting a bus charter at $135 per day and would like to entertain charging students $20 per month to offset the cost. This equates to 13.5 students to get more students than we normally would have. This alone will help our funding FTE thus the service would essentially pay for itself. Propose to have first public hearing April 14th but CFO needs more time to review and get questions hatched out. The 2nd hearing would be April 28th.
Academic Sessions
Head of School- Network Report- Dr. Charcia Nichols
Saturday school success over 50 students much of an improvement
Chipping away at GA milestones prep. There are a few operations policy that need review
1) at will employment 2) arrests and convictions 3) grievance policy documents available in google docs for our review
Coronavirus disease (COVID-19) contingency plan has been sent out to parents.
Monday 10 hr disinfecting to building has hired a team TB quarts virus killer
This day is already a scheduled workday thus students were already scheduled to be off.
Standardized Testing training for teachers will be held outside of school at Stone Mountain (free location)
Pandemic Plan & Crisis Team
Attorney oversight stated to stay in guidelines with state and federal communication and be sure to overly communicate.
-Teachers received training from Dept of Health
-Technology access at home survey to see if this is possible in the event that remote instruction must happen.
-Parents will be notified over the course of the next 2 weeks. Parents/Staff are to get updates from DOE and CDC daily.
- All field trips have been postponed. All places where 1000 or more people gather CDC warned to avoid.
-IPA is running low on sanitizer/looking for stands for sanitizer but sold out everywhere.
The Meeting was Adjourned
The meeting adjourned at approximately 4:00 pm