Ivy Preparatory Academy

Committee of the Whole

Regular Meeting - Tuesday February 11th, 2020 @6:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Dr. William Epps (committee member) present member On Time At Adjournment
Braxton Nelson present member On Time At Adjournment
Victor Tate (board member) present Treasurer On Time At Adjournment
Mrs. Laticia Sharp (NON-voting; Chief Financial Officer) present Non-voting Administration On Time At Adjournment
Dr. Charcia M. Nichols (NON-voting; Executive Director) present Non-voting Administration On Time At Adjournment
Ms. Kanethia Henderson (committee member) present secretary On Time At Adjournment
Erlene McKee present member On Time At Adjournment
Dr. Sonya Okoli not present member

Welcome and Call to Order

Meeting called to order by Victor Tate - Board Chair at 6:03 p.m.

Academic Sessions

The school leader reports on the status of the school.


Discuss Head of School Reports

The Ivy Experience: March 11, 2020: Educator Search Night.


Proposed Contract for FY2021 was reviewed and discussed.


3 School Calendar options for next school year were present and parents will be allowed to vote on.


Review and Update Academic Policies for Board Approval

Policies for Review:

  1. Drug , Alcohol, and Substance Abuse
  2. Hiring and Evaluation of Immediate Family Members
  3. Man-Made/Natural Disaster
  4. Annual Adoption of School Year Calendar and Weekly Schedule
  5. Media Protection Policy
  6. Board Governance Policies Overview
  7. Board Policy Development
  8. Admission, Registration, and Enrollment
  9. English Learner (EL) Scholars and Services
  10. Professional Learning
  11. Scholars Fees, Fines, and Changes


Policies to Adopt;

  1. Bullying
  2. Teaching Controversial Issues
  3. Curriculum


Finance Session

Chief Financial Officer reports on the status of the school’s financials

Discuss Financial Report

Review and Update Financial Policies for Board Approval


  1. Cash Management
  2. Credit Cards
  3. Head of School Travel
  4. Internal Controls


Mr. Derek with Resource Development discussed raising $40,000.

Governance Session

Strategic Planning and Development:

Board Retreat: March 7, 2020

Board Fundraising: Board discuss Each for Equal Award Ceremony, where the board will nominate Exceptional Women in Education, Law, Politics,Religion,Medicine and Social Influencer.

Property Updates: Lido passed all county zoning requirements needed to move forward with the development.


Review Minutes of Previous Board Meeting for Board Approval

The Meeting was Adjourned

The meeting adjourned at approximately 8:00 pm

Motion to adjourn

By: Victor Tate (board member) Seconded by: Braxton Nelson

There was no notable discussion on the motion.