Ivy Preparatory Academy

Board Retreat

Board Retreat - Saturday November 14th, 2020 @1:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Victor Tate (board member) present chair On Time At Adjournment
Dr. William Epps (committee member) present vice-chair On Time At Adjournment
Ms. Kanethia Henderson (committee member) present secretary On Time At Adjournment
Erlene McKee present member On Time At Adjournment

Welcome and Call to Order

The meeting will be called to the order by Board Chair

Work Session

Dr. Burks of LEADright and Board Attorney Marquitta Bryan facilitated the board retreat

 

  1. Create Board Meeting Norms
  2. Review Existing Board Tools and Resources 


Electronic Governance Board Member Briefing Book

  • IVY Vision and Mission 
  • IVY Board Agenda Life Cycle
  • Robert’s Rules of Order Quick Guide
  • IVY Network Operations, Systems, and Processes
  • IVY Strategic Plan
  • IVY Governance Board Member Annual Affirmation
  • IVY Bylaws
  • IVY Charter Contract
  • IVY Head of Schools Contract
  • IVY Chief Financial Officer Contract
  • IVY Budget
  • IVY 2020-2021 Approved Budget
  • IVY Board Calendar of Meetings


  1. Board Meeting Observation/Evaluation Feedback https://www.surveymonkey.com/r/IvyMeetingEvaluationNovember2020
  2. Mock Board Meeting (Apply knowledge of Robert's Rule of Order, Open Meetings, Conflict Resolution, Decision-making, Bylaws, and Policies)
  3. Discuss and formulate a financial plan of action using tools provided by the Director of Resource Development 
  4. Sign and Submit Annual Board Member Affirmation



Executive Session

Personnel

Approval to go into Executive Session

By: Dr. William Epps (committee member) Seconded by: Ms. Kanethia Henderson (committee member)

Yes, Victor Tate, Dr. WIlliam Epps, Erlene McKee, and Kanethia Henderson

Adjournment

Upcoming Meetings:


Governance Board Meeting November 17, 2020 @ 6:00 p.m.

The Meeting was Adjourned

The meeting adjourned at approximately 4:59 pm

Motion to adjourn

By: Dr. William Epps (committee member) Seconded by: Victor Tate (board member)

There was no notable discussion on the motion.