Approve agenda for tonight's meeting
By: Ms. Danielle Harrington (Board Member) Seconded by: Mrs. Candis Holt (School Principal)
There was no notable discussion on the motion.
Ivy Preparatory Academy
Academic Committee
Regular Meeting - Tuesday October 8th, 2024 @6:00 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Ms. Jina Meadows (Community Member) | not present member | ||
| Ms. Danielle Harrington (Board Member) | present chair | 10 Minutes Late | At Adjournment |
| Mrs. Stephanie Twitty-Carmon (Board Vice Chair) | not present member | ||
| Mrs. Pelita Merideth (Director of Curriculum & Instruction) | present member | On Time | At Adjournment |
| Dr. Charcia M. Nichols (NON-voting; Executive Director) | present member | On Time | At Adjournment |
| Mrs. Candis Holt (School Principal) | present member | On Time | At Adjournment |
Approval of Agenda
So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.
Approval of Minutes from Sep 10, 2024
Approve September 10th meeting
By: Ms. Danielle Harrington (Board Member) Seconded by: Dr. Charcia M. Nichols (NON-voting; Executive Director)
There was no notable discussion on the motion.
Academic Work Session
Mrs. Holt provided updates on the following items:
- FTE Cycle 1 (October 1)
- Date extended to October 31st due to Hurricane Hele
- Gifted numbers are down, testing on hold
- Numbers down due to withdrawals
- EIP number for 4th and 5th grade numbers down due to scholars not qualifying
- SWD numbers up (52 scholars)
- CPI Cycle 1 (October 1)
- Certified sub for elementary
- currently looking for another full time scholar
- Scholar Attendance
- Challenges in third grade with 94.25%
- Seventh grade 93.73% all other grade levels above 95%
- Scholar Discipline
- Currently have 1 fight and bus suspension in 3rd grade
- Stay away agreement/disagreement in 4th grade
- Three cases of ISS in middle school due to disruptive behavior
- Staff Attendance
- Currently, one staff member on a leave of absence
- One teacher returned from maternity leave
- Parent Participation
- Annual Title I Curriculum Night=76 families
- Million Father March-140 fathers
- Grandparents Breakfast-180 grandparents
- Strategic Plan Updates
- Completed priorities 3 & 4 with action steps and goals
- Leading at the Speed of Trust workshop scheduled for October 11th; six hour training
- Work plan for Strategic planning will be completed by the end of the month
- Parent/Scholar Compact Review
- Compact was reviewed on July 26th
- PFE Newsletter shared late August and early September
- Parent Compact was shared with teachers August 26th
- Parent Scholar Compact forms returned by August 28th
- We are currently on track for items to be completed for Federal programs to be compliant with federal regulations
- TKES Updates
- All pre-conferences and goals completed
- Walkthrough #1 will be completed by October 25th
- ELA & Reading goals are set for 3% increase for scholars on or above grade level
- Science goals for tested grades are set at 3% increase for scholars on or above grade level
- Science & Social Studies non tested grades are set at improving scholar engagement in Tier 1 instruction through participation of PL opportunities
- Utilizing Get Better Faster and Coaching Scope and Sequence: See it, Name it, Do it.
- 17 observations
- Routines & procedures not followed is a trend across all classes
- Lesson plan internalization was also an item of focus for the administrative team
- SCSC Academic Updates
- Academic section of the CPF revised and approved at September board meeting
- Academic
- Academic Remediation Updates (EIP & REP)
- KK: 36 scholars EIP Both - Innovative Model, Self-Contained
- 1st: 33 scholars EIP Both - Self-Contained (14)
- 2nd: 17 scholars EIP Both (3 scholars EIP Reading- 14 scholars Both) - Augmented
- 3rd: 31 scholars EIP Both - Augmented
- 4th: 23 scholars EIP Both - Augmented
- 5th: 35 scholars EIP Both- (2 scholars EIP Math- 33 scholars Both) - Augmented
Total Number of scholars: 175
- 6th: 13 scholars in Math only, 2 Reading only, & 22 qualify in both content areas (37/48 total)
- 7th: 8 scholars in Math only, 3 Reading only, 27 qualify in both content areas (38/49 total)
- 8th: 1 scholar in Reading only, while 19 qualify in both content areas. (20/47 total)
Total number of REP scholars: 95
Total number of scholars in REP Connections:(29 scholars) ELA- 17 & Math- 12
- 29 scholars with a 504
- Dyslexia Updates
- All K-3 teacher and MTSS Team Members successfully completed the Dyslexia training series and earned 1.5 credit hours with a certificate 10/4/24
- Parent Informational Meeting (Literacy: Lunch and Learn) 10/10/24
- The Fall benchmark Early Literacy Screening was administered to all Kindergarten scholars 09/22/24
- Any scholars identified in grades 1st-5th exhibiting characteristics of dyslexia will be screened via i-Ready by 10/25/24
Welcome and Call to Order
The meeting was called to order by the Academic Committee Chair, Danielle Harrington at 6:14 pm.
Policy Review
Bullying
Class Sizes
Homeless
Virtual Attendance
Use of Personal Vehicles
Feedback for policies are due to Dr. Nichols by Friday, October 18, 2024, via email.
Announcements
Board Meeting is schedule for October 22, 2024 at 6:00 PM.
The next Academic Committee Meeting is November 12, 2024 6:00 PM.
Adjournment of Meeting
Motion to close the Academic Meeting at 6:53 pm.
By: Dr. Charcia M. Nichols (NON-voting; Executive Director) Seconded by: Mrs. Pelita Merideth (Director of Curriculum & Instruction)
There was no notable discussion on the motion.
The Meeting was Adjourned
The meeting adjourned at approximately 6:54 pm
Motion to adjourn
By: Dr. Charcia M. Nichols (NON-voting; Executive Director) Seconded by: Mrs. Candis Holt (School Principal)
There was no notable discussion on the motion.