Ivy Preparatory Academy Academic Committee Meeting Information

LOCATION: Committee meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Committee meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Committee. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. Q

Welcome and Call to Order

The meeting will be called to order at 6pm by the Academic Committee Chair, Ronnie Banyard

Approval of Agenda

Public Comment

Public Comments - Committee Chair NO PUBLIC COMMENTS

Transparency: Committee meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment. Each speaker will have a maximum of 3 minutes to speak. A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Committee members shall not provide responses nor engage in direct conversation with speakers during public comments. The committee will bring the matter to the board to engage the Head of School or the Chief Financial Officer in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner. The committee reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

Academic Work Session

ACADEMIC Committee Chair Remarks

• Welcoming new members 

SCHOOL UPDATES - Head of School

• Enrollment as of 8/16: 453 – Target: 485 – Cushion: 500

• Recruitment Team: Regional Target efforts for recruitment

• Billboard rental for recruitment efforts

• If enrollment does not meet target – pulling of funds from CARES 3 to retain educators and have a continuity of services

SCSC – State Charter School Commission

• Uploading of documents to the portal

• August 26 school deadline

• SCSC can provide a health and safety visit to ensure school is up to code. That can be requested

• School will submit all documents by September 1, 2022.

• Procedures are currently being prepared for new laws that have been passed – “Parents Bill of Right”

Staffing

• 4th grade needed

• 2nd grade needed

• Kinder needed

• Three certified substitutes on staff to support current vacancies in order to continue services

Transportation

135 scholars participating

• 54 new scholars

• 7% Clayton – 4

• 70% Dekalb – 38

• 4% Douglas – 2

• 17% South Fulton – 9

• 2% Gwinnett – 1

• Looking at a new company – MTI (possible new company)

• Current contract is month to month – Browns Transportation

• Majority of scholars withdrew due to lack of transportation

• Looking at the cost benefit of hub vs street

Engagement Plan – Recruitment

• Yard Signs

• Billboard Posters

• Mailers

• Text – Email blast for recruitment

• Marketing New Hire – starts September 1

• 100 Black Women – Health Fair @ Ivy: August 20th

• Organizational Push – Small groups that cater Black girls

• September 16 – target deadline to have additional students enrolled; 10 days before FTE

• Packaging and selling Ivy to the community and families

New Scholar Ceremony

• September 7 @ 5:30PM

Academic Benchmarks

• Benchmark Assessments Pre Q1 – August 11-12

• iReady Assessment – August 18-22

• Town Halls Meetings – Ongoing

Special Education

• Decrease from 40 to 29

• A number of students moved from resource to inclusion – based on progress monitoring/growth

ACADEMIC Committee Member Work

• Finalize 22-23 committee work plan  https://docs.google.com/document/d/1WrjR6q789EE_zZAPqVAa0kWd2dEWUZUse6tZx5DH7vM/edit?usp=sharing Enrollment updates added – month

Information Items

Governing Board Meeting: Tuesday, August 23, 2022 at 6:00 p.m.

Finance Committee Meeting: Tuesday, September 13, 2022 at 6:00 p.m.

Governance Committee Meeting:  Tuesday, September 13, 2022 at 6:00 p.m.

RDIA Committee Meeting: Tuesday, September 20, 2022 at 6:00 p.m.

The Meeting was Adjourned

The meeting adjourned at approximately 7:16 pm