Welcome and Call to Order 1 minutes

The meeting will be called to the order. 

In Attendance 1 minutes

The following committee members are present:

Approval of Agenda 5 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Actions:

Approval of Minutes from Sep 13, 2022 5 minutes

Actions:

Committee Chair report 5 minutes

Report of committee health and actions - Importance of collaborative work

Professional development requirement assessment

Board Action Forms from September 2022 board meeting (09/30/2022) 5 minutes

Attached are draft minutes from 09/30 and Board action forms sent by Dr. Brooks-Long to the board via email on October 18th, 2022

Attachments

• 2022-09-30-dekalb-preparatory-academy-governing-board-minutes.pdf
• BAF-SRO-Special Called Board Meeting-Oct18.pdf

Update on Tele Health Grant - process and procedure document 5 minutes

Committee goals for FY'22-23 5 minutes

New goals

Plan to return to in-person activities

Prospective board contacts for future board members 5 minutes

Demetria Macon - a parent from September board meeting showed interest to become a board member - a process will be initiated

Update from previous requests

Strategic Plan - feedback and discussion 5 minutes

Board Operations Manual and board calendar update 5 minutes

Awaiting a list of templates that will be used by school - assigned to Ms. Rodgers in September 2022 meeting

Awaiting list of important deadlines for all deliverables throughout the year - efforts to be lead by Dr. Brooks-Long. Historic submissions in the past and Epicenter tool could be used as a reference to create this list...the list will be due to the Governance Committee for discussion in November

Hiring for open positions 10 minutes

Awaiting documents like job description, job posting clippings, matrices, rubrics, HR processes during new hiring practices, etc., for the following carry over positions from September 2022:

School Business Administrator

Grants Manager

School resource officer

Discussion on a full-time CFO hiring process

Policy review cycle 5 minutes

Discussion and update

Status on creation of a central repository of policies - URL required

Update on Employee and Student Attendance Improvement Plan Policy 5 minutes

Discussion and status of the plan draft

Student attendance improvement plan was requested by Tamseel Syed during September board meeting

Employee Handbook and Student Handbook 10 minutes

Documents submitted for review by Dr. Brooks-Long via email on October 19th, 2022

MoU with Kennesaw State University 5 minutes

Discussion on revised document submitted by Dr. Brooks-Long on October 19th, 2022 via email

Contractor for training on FTE/QBE/Scheduling 10 minutes

Discussion on the school needs and performance review

Annual report due to DCSD 5 minutes

Submitted by Dr. Brooks-Long for review on October 20th, 2022

Laptops for teachers - inventory status on all DPA devices 10 minutes

Discussion

Annual finance audit report - discussion 10 minutes

Dashboard discussion 10 minutes

Live document submitted in September by Dr. Brooks-Long:

https://dekalbprep-my.sharepoint.com/:x:/g/personal/wbrookslong_dekalbprepacademy_org/ER0q01FuEj5JjAQcxwZfyPkBk7B0uoaUqtyru1cZap6l7w?rtime=guOyK_uy2kg

Climate Survey questions 5 minutes

Several public comments made during September 2022 meeting. Survey to be sent to entire DPA staff, parents, students

Response on complaint forwarded by DCSD 10 minutes

Response to be sent to Alexis Walton

Forensic audit status

Parent Inquiry forwarded to the board by Dr. Brooks-Long on October 20th, 2022 10 minutes

Discussion

Other Topic Discussions 20 minutes

Any other topics for discussion - action on anything requires a committee vote

• Discussion on Board training calendar and training resources for FY'22 - 23 - invoice to GCSA paid
• Discussion on additional professional development needs for DPA staff
• Employment contract for HOS:CAO
• Grant completion items mentioned by contracted CFO Candy Yu during September board meeting
• Follow-up on public comment from September board meeting regarding vendor for lunch and breakfast
• Finance procurement policies and discussion on overall finance policies
• Finance Committee out of records compliance on CharterBoards

Upcoming items due to the Governance Committee with corresponding deadlines

• Reminder of employee PTO policy information due to Governance & Finance Committees in Nov/Dec 2022 - as per the discussion in September 2022 Governance Committee meeting
• Charter renewal submission of initial documents - recommend creation of an ad-hoc committee
• Request for a comprehensive report on financial and operational overhead as well as challenges in strategic oversight/planning faced by DPA from employee turnover, substitute personnel, resignations, interim positions - request to submit a report to Governance Committee before December 2022
• LeAnn Major with Charter School Capital was having technical difficulties so the October 12th, 2022 meeting would have to be rescheduled to some other time in the future. Tamseel Syed/Wanda McKay to reach out to LeAnn Major for another proposed meeting date
• Report being prepared by Tamseel Syed on CharterBoards open records compliance and previous incidents - report will be submitted to Board Chair for distribution to the whole board by November 2022. Will include recommendation on creating a workflow on CharterBoards
• Need for additional committee members in all committees
• HR policies on new hires, separations, etc.
• 18-week report due to DCSD in December 2022 - to be submitted to the board for review and approval in November 2022

Public comment 10 minutes

Recommendations to the Board (if applicable) 10 minutes

Motions passed on 10/21/2022 (if any): 

Adjourn 1 minutes