Westside Atlanta Charter School

Governing Board

Regular Meeting - Thursday September 12th, 2019 @7:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Julius Farrington present secretary On Time At Adjournment
Donovan Potter present member On Time At Adjournment
Kim Day present member On Time At Adjournment
Chuck Johnston present member On Time At Adjournment
Monica Allen present member 60 Minutes Late At Adjournment
Tyler Skelton present member On Time At Adjournment
John Phelps present member 5 Minutes Late At Adjournment
Terrell Gilbert present chair On Time At Adjournment
Douglas McRae present member 5 Minutes Late At Adjournment
David Davis not present member
Hannah Heck present vice-chair On Time At Adjournment

Welcome and Call to Order

The meeting will be called to the order.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Motion to approve minutes for tonight's meeting.

By: Terrell Gilbert Seconded by: Tyler Skelton

There was no notable discussion on the motion.

Approval of Minutes from Jun 13, 2019

Approve the minutes as submitted

By: Terrell Gilbert Seconded by: Tyler Skelton

There was no notable discussion on the motion.

Approval of Minutes from Jul 11, 2019

Approve the minutes as submitted

By: Terrell Gilbert Seconded by: Tyler Skelton

There was no notable discussion on the motion.

Approval of Minutes from Aug 8, 2019

Approve the minutes as submitted

By: Terrell Gilbert Seconded by: Tyler Skelton

There was no notable discussion on the motion.

School Leader Report

  • Discussion of community building and development activities we support and/or participate in
  • September Dashboard
  • Student demographic breakout
  • MAP Data
  • Discussion of MAP results and 2 year trending data
  • Strategic Plan (Vote)
  • Implementation Plan (Vote)



Motion to adopt the strategic plan as submitted with the exception of the Board related plan/areas which will be voted on at the October Board meeting.

By: Hannah Heck Seconded by: Julius Farrington

There was no notable discussion on the motion.

Motion to adopt the revised implementation plan with the exception of item 1.7

By: Terrell Gilbert Seconded by: John Phelps

There was no notable discussion on the motion.

Motion to adopt the revised implementation plan with the exception of item 1.7

By: Terrell Gilbert Seconded by: John Phelps

There was no notable discussion on the motion.

Community Council Report

A Community Council Co-Chair will report on the work of the Community Council.

Back to School Breakfast update

Popsicles in the Park - Sep 6th update

Fun Run planning underway - Sept 28th 9am


Finance Committee Report


  • Monthly Finance Update
  • Currently $112k above budget in ytd earnings
  • Unrealized gains of $8.2k for the month in investment account
  • Audit report completed, preliminary draft to be reviewed with Finance committee in the October Finance committee meeting



Development Committee Report

Finalized calendar - Beginning in October, meetings will be held on the 4th Thursday of each month at 8am

Governance Committee Report

  • Discussion around Board Succession Plan
  • Fall Full Board Training Date: October 22
  • Annual Board Social Date Reminder: September 22
  • Annual Conflict of Interest/Code of Ethics Signing
  • Board Calendar Review and Committee Goal-Setting

Education Committee

  • Proposed changes to principal review for 2019-2020 (changes to be voted on in Oct)
  • Discussion on potential addition of Leader Evaluation/Selection Committee


Public Comment

No public comment 


Executive Session

Entering into executive session for purpose of discussing the annual principal performance evaluation.

Move to go into executive session for the purpose of periodic leader evaluation as well as land negotiation

By: Terrell Gilbert Seconded by: Hannah Heck

There was no notable discussion on the motion.

Motion to leave executive session

By: Terrell Gilbert Seconded by: Donovan Potter

There was no notable discussion on the motion.

Motion to approve bonus for CFO and Principal in accordance with existing policy, pending completion of audit opinion.

By: Terrell Gilbert Seconded by: Tyler Skelton

There was no notable discussion on the motion.

The Meeting was Adjourned

The meeting adjourned at approximately 9:27 pm

Motion to adjourn

By: Terrell Gilbert Seconded by: Tyler Skelton

There was no notable discussion on the motion.