Westside Atlanta Charter School

Governing Board

Regular Meeting - Thursday April 12th, 2018 @7:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Julius Farrington present secretary On Time At Adjournment
Donovan Potter present member On Time At Adjournment
Hannah Heck present vice-chair On Time At Adjournment
Kim Day not present member
Chuck Johnston present member On Time At Adjournment
Monica Allen present member 10 Minutes Late At Adjournment
Tyler Skelton present member On Time At Adjournment
Katrina Mitchell present member 60 Minutes Late At Adjournment
Peter Pettit present Treasurer On Time At Adjournment
John Phelps present member 10 Minutes Late At Adjournment
Terrell Gilbert not present chair

Welcome and Call to Order

The meeting will be called to order.

To approve tonight's agenda.

By: Hannah Heck Seconded by: Donovan Potter

Motion actually by Terrell not Hannah.

To adopt the April Meeting Minutes

By: Hannah Heck Seconded by: Tyler Skelton

Motion actually by Terrell not Hannah.

School Leader Report

192 students present in March, without absences or tardies, increase of 94 students month over month. 

Currently have 477 on our waitlist, all registration paperwork turned in with one exception for all 1 in K.

Action Item:  @Hannah Heck requests talking points for the Board, similar to the following - During our last lottery we had XX of participants for YY number of slots.

Middle grades student transition presented to the Board.  Exit surveys to take place with families that have or will transition.

Charter Update - Delana would like feedback on the preliminary contract from the State.  Document sent to the Board prior to the meeting.  Contract expires on June 30, expectation is to have a signed contract within the next few weeks to get approval at the May DOE Board meeting.
 
End of year calendar sent.  Milestones testing begins in two weeks with MAP following.

New Hires - All positions except the part time Spanish teacher have been hired.

Looking to raise money to support students attending the out of town field trip.  Funds needed by April 15th.







Finance Committee Report

Monthly Financial Update - $9k short for the month due to the QBE payment, partially offset by $5k unrestricted donation.


We are $41k better than budget ytd.

We will not receive Title 1 funding from APS next year due to the move to the 50% threshold.

Budget Report - Preliminary budget sent out prior to the meeting and discussed during the meeting.

The audit team will be on site next week.  990 due on the 15th.


Governance Committee Report

Quarterly Policy Review

  • Annual Budget Review Policy - 2 public meetings prior to adopting budget, public notice must be given. 

Adopt new budget approval policy

By: Donovan Potter Seconded by: Hannah Heck

Motion by Terrell not Donovan

Approve title change to hiring policy and employee leave policy

By: Donovan Potter Seconded by: Hannah Heck

Motion by Terrell not Donovan

All in favor

Development Committee Report

Development Committee gives monthly report.


Advisory Council invitation went out.  Upcoming meeting and tour scheduled for May 16th.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Public Comment

The WACS Board would like to welcome students, parents, staff and community members.  In order to facilitate an efficient meeting, if you would like to offer comments please limit your remarks to the public comment period of the agenda. 

Children's book The Three Friends written by Amber Rabsatt, gifted teacher, based on her experiences here at Westside.  

Add Community Council Update to Agenda.

By: Hannah Heck Seconded by: Julius Farrington

Seconded by Terrell not Julius

Community Council Update

Upcoming meeting on May 1


Planning for Teacher appreciation day.

The Meeting was Adjourned

The meeting adjourned at approximately 8:49 pm

Motion to adjourn

By: Hannah Heck Seconded by: John Phelps

There was no notable discussion on the motion.

Executive Session



Go into executive session

By: Hannah Heck Seconded by: John Phelps

Motion by Terrell not Hannah
All in favor

Go out of executive session

By: Julius Farrington Seconded by: Hannah Heck

Motion made by Terrell


Unanimous approval