Welcome and Call to Order

The Meeting will be called to order by the Chair.

Mission: The mission of The Museum School of Avondale Estates is to inspire students, teachers and the community to collaborate to develop strong critical thinking, interpersonal and academic skills in our students, which will prepare them for real-world success.

 

Core Values: Responsibility, Respect, Cooperation, Sustainability, Creativity, Kindness

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted three minutes. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve Previous Meeting Minutes

Approve previous meeting minutes.

Development Committee Update

Update from Development Committee Chair, Leah Dobbs, and Foundation Representative

Fiscal year-end report on media center fundraising: Over $5,000 raised via High Five Campaign; grants to Publix and Kroger were unsuccessful.

Ann Huff and Esta Busby discussed as candidates for serving as interim co-chairs of the Foundation Board.

Media Center ribbon planned for July 30, 2019 during open house (5:00-8:00 PM). Board of Directors members invited to be present.

Ingrid Irby reported on Auction Committee: the event is scheduled for Saturday, November 9, 2019 at Agnes Scott. Save the Dates to be issued to parents at the beginning of the school year. Sponsors being pursued now.

Finance Committee Update

Report from Committee Chair and Board Treasurer, Katie Cota

Review of monthly financials: noted transfer from the Foundation account to support anticipated media center expenditures. On budget overall, though some deviations from projections on instruction costs as well as some staff costs. Next month's financials will include review of year-end financials where items are anticipated to even out, as expenses and outstanding income items close out.

Review of balance sheet: no notable items

Phased construction budget review: figures beginning in June are projections developed in concert with Facilities Committee Chair. While the construction budget has already been reduced from a variety of efforts during construction, further savings from lower than budgeted contingencies and slightly lower expenses on final construction close-out items are possible.

Facilities Committee Update

Update from Facilities Chair, Alan Locke

Media center and restoration of small classrooms downstairs (interim media/library space) are substantially complete. Landscaping is in the final completion stage with tree and shrub installation next week.

Communications Committee Update

Report from Committee Chair, Andrea Jones

Time-lapse video being completed for media center ribbon cutting event. Naming of media center still being explored.

Personnel Committee Update

Update from the Personnel Committee Chair, Kelly Swinks

Governance Committee Update

Update from Governance Committee Chair, Jesse Lincoln

Discussed modifications to the bylaws: Section 4.01 edit recommended to clarify that the number of directors on the board refers to voting members (does not include Head of School which is ex officio) and Section 5.01 edits to remove term limits on officers.

Discussed nomination of Christina Cassidy to Board of Directors. Her time of service in support of Diversity Committee was detailed.

Discussed proposed Board of Directors slate for 2019-20 school year:

Chair - Clay Jones

Vice Chair - Kelly Swinks

Treasurer - Katie Cotia

Secretary - Katherine Moore

Diversity Committee Update

Report from Committee Chair, Andy Huff

Presented language recommended to be added to TMS strategic plan, articulating diversity goals.

School Leader Report

The school leader, Principal Katherine Kelbaugh, reported on the status of the school.

Department of Education (DOE) Facilities Grant opportunity is approximately $40,000 this year and is due July 15, 2019. DOE expects that the grant be put towards facility and transportation needs. Principal Kelbaugh and Facilities Chair, Alan Locke, will meet to discuss eligible projects. Another $30,000 is anticipated to be available to TMS related to security-oriented investments.

Transitioning has begun for new principal, Mike Stewart. Interviews for staff needs wrapping up and moving to offers. Principal Stewart has been involved.

Milestones and MAP testing data reviewed.

Board Chair Update

Remarks and project updates from Chair, Clay Jones

Recognized transitioning Board members including Andy Huff, Jesse Lincoln, Josh Horne, and Katherine Kelbaugh.

The Meeting was Adjourned

The meeting adjourned at approximately 9:01 pm