Welcome and Call to Order

The Meeting will be called to order by the Board Chair Dr. Kelly Swinks at 7:08pm.

Mission: The mission of The Museum School of Avondale Estates is to inspire students, teachers and the community to collaborate to develop strong critical thinking, interpersonal and academic skills in our students, which will prepare them for real-world success.

Core Values: Responsibility, Respect, Cooperation, Sustainability, Creativity, Kindness

Public Comment

Our Public Comment period is for members of the public to address the board. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately. Email Executive Director, Dr. Katherine Kelbaugh at Katherine.kelbaugh@themuseumschool.org for Zoom access to the meeting.

Public comment (no longer than one page) should be submitted via email to Katherine.kelbaugh@themuseumschool.org. Your comments must be received by 10:00 am on the day of the meeting. Only those emails received during the allotted time will be read aloud and broadcast. Emails received outside of the allotted time will be included in the Public Comments record for the next meeting.

No public comments were made.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approval of Previous Meeting Minutes

Approve the previous meeting minutes.

Principal's Report

Principal Mike Stewart provided a report.

• Demographic info and updates.
• Hiring - 91% of staff returning next year - in-line with previous years.
• Teacher and Staff Training.
• New classroom desks and chairs and old furniture inventory. $4,000 to replace 20 desks and chairs. Will not go over planned materials budget.
• Transition planning - very involved - THANK YOU Principal Stewart!

Executive Director's Report

Executive Director Dr. Katherine Kelbaugh provided a report.

• Foundation Funding Request - recommendation that TMS Foundation fund cost of new roof repair/renovation - in-line with large capital expenses for TMS.
• Agreement that TMS Board formally approves the Foundation cover roof expense.
• Strategic Planning - please review all edits submitted by March 1st.
• Need TMS Board Members headshots for website. Please coordinate with Dr. Kelbaugh.
• Weighted Lottery discussion - economically disadvantaged applicant preference.
• Principal recruitment timeline - 38 resumes received. 21 current TMS staff participated in resume review.
• National Association of Museum Schools Conference - cost donated by GA Power.

Finance Committee Update

Treasurer and Finance Committee Chair Andrew Tashiro provided a report.

• Monthly financials were reviewed, including cash balance and P&L.

Facilities Committee Update

Facilities Committee Chair Jade Yang provided a report.

• PA Alert system tested and installed.
• Thanks to Principal Stewart who led training for everyone on the new unified PA system.
• ADA Path – concrete path to the court under evaluation, fencing improvements to the sports court.
• Need a proper survey to code an ADA path, overall ADA needs/assessment survey underway for future work and growth of campus.
• Bike rack improvements – pouring local footing for surface to mount bike racks.

Governance Committee Update

Secretary and Governance Committee Member Zach Robison provided a report.

• Thank you again for attending the Winter Retreat - reminder to complete strategic planning / committee 'homework' assignments as soon as possible.
• Beginning to look at Spring Retreat dates, April or June to coincide with fiscal year end June 30th.

Diversity Committee Update

Diversity Committee Chair Christina Cassidy provided a report.

• Committee met with Principal Stewart, celebrated the great work done.
• A lot to be celebrated, subgroup MAP data reviewed – narrowing of the gap, challenges and improvements with math scores. 

Board Chair Update

Board Chair Dr. Kelly Swinks made remarks.

• Forming a personnel task force to help review the Exec Director’s 360 evaluation. Job Description has changed over the years. Some things don’t apply as they did initially, previous personnel committee members will contribute to this task force.
• Plan to have a few meetings in March, virtually re-evaluate and change the evaluation, submit in April, Board will review results in May. Evaluating the ED over the time period of the school year (August to May) will be one of the shifts in design of the updated evaluation.
• Additional taskforce – Facilities taskforce will convene and dive into future growth and strategic facilities questions and concerns we’ve raised. More updates in the future. 

The Meeting was Adjourned

The meeting adjourned at approximately 9:30 pm