The Main Street Academy

Finance Committee

Regular Meeting - Tuesday October 20th, 2020 @6:00 PM

Meeting Agenda

Public Meeting Details 15 minutes

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Meeting ID: 915 012 8622

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Meeting ID: 915 012 8622

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Welcome and Call to Order 1 minutes

Approval of Agenda 5 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Actions:

  1. Approve the agenda as presented.

Approval of Minutes 15 minutes

The Finance Committee met on Tuesday September 22nd, 2020 @6:00 PM for what was scheduled to be a 1 hours and 46 minutes long meeting. Present: Cheryl Parker, Kimnese Abdul-Salaam, Bridgett Bell, Willie G. Davis, Jr., Virginia Smith, Mitch Foster II
Not Present: none

The members considered the following items:
1. Public Meeting Details
2. Welcome and Call to Order
3. Approval of Agenda
4. Approval of Minutes from Aug 18, 2020
5. PTO Financials
6. Financial Review
7. Facility Improvements
8. Fundraiser, Sponsorship, & Grant Updates
9. Other
10. Future Business

The committee considered 7 motions, of which 6 passed, and 0 failed:
1. Approve the agenda as submitted (passed)
2. Amend the agenda to include a discussion and approval of an upgrade to the HVAC controller system. (passed)
3. Approve the minutes as submitted (passed)
4. Approve a one time stipend for pandemic support related to back to school not to exceed $5,143. (passed)
5. Approve the proposal from Comfort Systems to upgrade water heater system not to exceed $45,000. (passed)
6. Approve the proposal to upgrade the phone system. (tabled)
7. Approve the proposal to upgrade the HVAC controller system not to exceed $45,000 (passed)

The meeting adjourned at 7:19PM

PTO Financials 5 minutes


Financial Review 30 minutes

  1. FY21 YTD - Candy
  2. PPP Loan application update - Candy
  3. IT/Maintenance Personnel – one FT additional staff member
  4. FY21 Amended Budget – voting item



Actions:

  1. Approve the FY21 budget amendments to include an additional IT staff position on a temporary to permanent basis not to exceed $50,000 per year.

Facility Improvements 10 minutes

  1. Basement renovation update
  2. Marquee update
  3. FY21 Facilities Grant – use of grant funds (suggestions):
  4. LED lights in all hallways
  5. Library renovation – convert outer wall to glass wall along hallway
  6. Purchase activity van for school trips
  7. Renovate courtyard
  8. Interactive boards
  9. New Phone line upgrade to VIOP
  10. Air Quality Improvement
  11. HVAC upgrade and filter changes
  12. UV lights
  13. Upgrade/replace gym ceiling fans
  14. Replacement of four fans cost $6,215 or
  15. Replacement of six fans cost $8,690
  16. Employee Handbook update – Update background check requirements based on state of GA DOE (see attachment)
  17. Proposing: Background checks are completed upon hire for everyone – ADD and upon certificate renew for those applicable and every 5 years for those non-certificate employees
  18. All employees are required to report any arrests, charges, etc.
  19. Another charter school does annual background checks. If we chose this option, it would be an estimated $5,500.


Fundraiser, Sponsorship, & Grant Updates 10 minutes

  1. TMSA’s 10th Anniversary will launch 10/10/2020 for donations $10, $100, $1,000, etc. in honor of celebrations


Other 10 minutes

Strategic plan update

  • Capital projects

November committee meeting

Future Business 15 minutes