Public Comment

Phyllis Jackson - on behalf of parents who are concerned their childrens' pictures have been shared on the PTO page. The concern is that pictures are being taken and posted on the PTO Facebook page and they can be used anywhere. Ms. Fine said the page was monitored by the PTO; she did not know if the PTO had a release or policy.

Principal Report

Ms. Parker discussed her report, previously submitted via Charter Docs.

Ms. Fine and Mr. Vin inquired regarding the student teacher program; Ms. Parker provided additional details.

Ms. Rodgers inquired further regarding the master schedule; Ms. Parker discussed the methodology around lunch, brain breaks and specials. Her goal is to minimize transitions of large groups of students throughout the day.

• School calendar update - At its meeting in August, the Fulton County School Board made a change to its school calendar, regarding Voting Day on Tuesday, 11/6. Tuesday 11/6 has become a student holiday/teacher workday. Friday 3/8 has become a regular school day. Since the TMSA calendar mirrors the FCS calendar from November-May, I recommend making the same schedule change.

Faculty Report

Ms. Monti highlighted some upcoming athletic events; she also discussed a grant the physical education department received from the Atlanta Falcons.

Faculty wondered about lighting in the gym and any holiday celebration planning for the faculty/staff. Ms. Fine said she would follow up with Ms. Smith regarding the lighting situation.

Dr. Pickett discussed how last year's faculty holiday party was planned; Ms. Monti volunteered to lead the planning this year.

PTO Report

Ms. Graves said PTO is off to a great start with its initial membership drive. It has been extended to September 7th; a classroom competition is underway, with the winning classroom getting a popsicle party.

The next meeting is September 11th; the first meeting was well attended and the cafeteria was full. There are giveaways at each meeting. The PTO board is working to strengthen itself to bolster the PTO as a whole.

Academic & School Performance Committee Report

No report.

Finance Committee Report

Ms. Fine gave the report in Ms. Smith's absence.

1) Financial Review

a. FY18 YTD Financials – July 1, 2017 – June 30, 2018

b. FY19 Financials – July 1, 2018 – July 31, 2018

Ms. Fine related the financials are strong in preparation for next year's charter renewal.

c. Teacher Retirement System Update

Dr. Pickett reported every individual affected has received their letter of notification; all of the amounts have been paid to TRS save penalties; TMSA is awaiting notification of same. Some teachers have already completed repayment. Efforts have been made to reach out to those who have moved on from TMSA employment as well. Updates have been made in the TRS system as well.

2) Fundraiser, Sponsorship, & Grant Updates

Ms. Rodgers registered the school to apply for the Lowe's grant; there is a requirement to meet with local store management. She suggested a shovel-ready project given the short timeline.

Ms. Fine said we are awaiting word on the facilities grant.

3) Facility Improvements

a. HVAC – Updates

Mr. Haver with Comfort Systems USA is slowly working through changing HVAC units; they are working on the second floor first and moving to the first floor next. They have to work in off hours so as not to interrupt student learning.

b. Capital Improvement Project – Updates

Electric hand dryers will be installed in the restrooms; there is electrical work to be done in order to make this happen. There is no definitive timeline. Ms. Brown was encouraged to see some of the upgrades after returning from summer break.

Approval of Agenda

President’s Report

Ms. Fine reported a fruitful GCSA board training.

1. Re-chartering preparation. Current school charter term is July 1, 2015- June 30, 2020

• Reintroduction meeting with consultant who assisted with first re-charter
• Gearing up for new Performance Framework review area for re-chartering. Internal review of governance documentation and process (Board and committees) - meeting announcements, agenda setting, posting of action items decisions, posting of minutes, etc.
• Georgia Charter Schools Association (GCSA) Leadership Coaching Program
• GCSA Policy Manual - tool for establishment of required and best practice policy development and implementation at TMSA

1. Establishment of short, weekly Risk Management calls with President , Vice President, Principal and Director of Business Operations
2. Committees to establish no more than 5 measurable goals to present and ratify at the October Board meeting
3. Recruitment for Board and Committee positions

Future Business

Dr. Pickett proposed two items:

1. Approve letter of assurances at September meeting
2. Mascot discussion/rebranding

The Meeting was Adjourned

The meeting adjourned at approximately 9:13 pm

Governance Committee Report

Ms. Brown reported in Ms. Dearolph's absence.

1. FY19 Governing Board Committee appointments
2. Ms. Wells, Ms. Brown and Ms. Dearolph have been added to the committee
3. Full board training occurred Saturday, August 25, 2018. 9 voting Board members were in attendance.
4. During board training, charter renewal was discussed.
5. Financial Training for new board members Heather Wells, Bridgett Bell, and Dr. Kelly Johnson will be held on September 26, 2018.
6. The next Governance Committee meeting will be September 13, 2018 at 7pm at Manchester Arms.
7. Please submit your Background Check and Code of Ethics and Conflict of Interest forms to Rebecca Dearolph by September 1.

Communications Report

Mr. Vin reported on volunteer hours for the month of August. He encouraged other to log their hours.

Mr. Vin also discussed updates in communications strategy, edlio, internal collateral and communication processes as discussed in his report uploaded to Charter Docs.

Mr. Vin, Ms. Fine and Ms. Brown discussed the charge of the communications committee in relation to daily updates and messaging and the role of the school in same. Other board members added input, along with Dr. Ellison.

Mr. Vin also discussed several surveys sent to stakeholders and the data collected from same. He also discussed the activity of the subcommittees and updated the board regarding their progress.

Communications Committee members were ratified during the Governance Committee reporting section.

The Meeting was Adjourned

The meeting adjourned at approximately 4:47 pm

Welcome and Call to Order

Ms. Fine called the meeting to order at 7:06 pm.

( for the record, Principal Cheryl Parker was in attendance)