Welcome and Call to Order

The meeting was called to order by Chair Karen Womack at 6:37 pm.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Public Comment

There were no public participants at the meeting.

Approval of Meeting Minutes

Approval of the following minutes:

• June 7, 2018
• September 6, 2018

School Leader Report

The school leader reports on the status of the school.

Dr. White has changed the layout of the report to include the Comprehensive Framework outlined by the SCSC.

Meet with the Commission on Sept 12. Finance and Operations were the two main area's highlighted. Ms. Sarah Beck reviewed records and all operations with Dr. White. Ms. Beck recommended that we cease using Lotterease as our primary lottery system because parents have to input social security numbers and there is a risk using the online system that the system could be hacked and personal information be exposed. She mentioned that she was impressed with the comprehensive Special Education Handbook and thought it was outlined very well to be in our first year of operations. The other thing that she outlined was that Dr. White was able to approve his own travel. Admonished that the school continue to follow state procedures for student records, asked about enrollment and also mentioned that the school should be ready to start inputting FTE 10 days prior to the official FTE start date.

Mr. Washington, Ms. Walker, Ms. Gonzalez and Ms Martinez met and he recommended that there be a policy in place regarding Dr. White's travel and that we should engage a consultant who was familiar with complexities associated with the upload of the Budget. Angelia reached out to engage Mr. Doug Erwin. Doug worked with the Academica team and was able to successfully upload the budget on September 19.

Growth monitoring assessments started yesterday and today. Reading yesterday and math on today. Results will not be available until after October 13.

Dr. Chillis - Have data talks started bi-weekly with each teacher? The Agenda involves looking at the grade book, data binder and lesson planning. Lesson planning and standard mastery go hand in hand. Then we discuss each individual student needs and then discover exactly what each teacher needs from a resource perspective, professional development.

Assessment and Tiering - Does the growth plan have goals, etc.

Lesson Planning Process - when do the teachers have to submit them and what is your process of checking them? Lessons plans are due the week of on Monday. Professional Development on October 8 and 9th. Part of that discussion will be the use of common boards. Have teacher had pre-evaluations yet on TKES? All teachers will be evaluated at least 4-times this year using the TKES system.

Special education students - we have 7 and all students are receiving services. Special Education FTE has been done but we will not hit submit until October 9. The only glitch that we have is the scheduling of our speech services. The speech instructor is only available on Monday so we will not receive funding for her salary. Dr. White is going to find out what the exact amount is for this service.

Are we completely compliant? Ms. Jones is in the process of doing re-evaluations which have to be done by the student birthdays. Ms. Jones is keeping up with the dates that we must be ready for each student to do re-evaluations.

Curriculum Updates - Zern Math we are one of 7 other schools using this system. Our teachers are having some issues with pacing. Kelly is helping us with familiarization of this.

We have a teacher from Gibson in Miami, FL who is coming in on October 8 to assist our teachers with planning and full implementation of iReady.

GKIDS - the portal for GKIDS closed on Mrs. Jackson while she was entering her information. The portal will be re-opened so that she will be able to finish. GKIDS is the primary curriculum for Kindergarten.

Enrollment Update - we have 72 students and we lost 5 students due to transportation issues. We are at 94.8% attendance. We had two students who were not present on FTE day and they were both ill.

Tomorrow we will do a Jean Day fundraiser and moving forward we will have a Jean Day every Friday to help raise funds to build the internal account.

We recognized a family of the month by giving them a gift certificate or gift card.

Do we have a back-up plan for Special Education if service cannot be rendered on a certain day? We need to make sure that the company that we get our Speech Therapy services from can provide services on days that we need services. September 16 our security cameras (16 cameras) were installed. We are still missing the key fob for the door that leads back to the classrooms and the camera on the entrance door. This will allow us to see who is at the door and buzz them in instead of needing someone to sit at the front desk to have people sign in. Once this is installed, we will no longer have a need for someone to sit at the front door.

Dr. Chillis would like to see the calendar that Mr. Ethel provided to him with all of the information on deadlines.

Update Financial Policies

Discussion to update financial policies based on preliminary recommendations provided during the September SCSC Monitoring Visit.

Academica Update

Came to SLAM for the Commission Visit. They made two recommendations that we have two Board member and to have a travel policy in place so that the principal had a guidelines in place for the principal authorization of his own travel.

• Financial Update
• Facility Update - ACD is working to find available properties in the nearby area for potential occupancy for the upcoming school year. In the meantime Dr. White and Angelia have been contacting the local churches in the area to see if they have available classroom spaces for consideration for 2018-2019 occupancy.

Edit the Agenda to move Executive Session to the last item on the Agenda and also to approve Superintendent/Principal Reimbursement Protocol and SLAM Atlanta Travel Protocol in one motion.

Superintendent/Principal Reimbursement Protocol and SLAM Atlanta Travel and Expense Protocol

Discussion of adopting a SLAM Atlanta Superintendent/Principal Reimbursement Protocol based on preliminary recommendations from the September SCSC Monitoring Visit.

Announcements

SLAM Atlanta Academy will be on Fall Break on October 8 - 12 with teachers reporting for Professional Development on October 8 and 9th.

Executive Session

Return from Executive Session

The Meeting was Adjourned

The meeting adjourned at approximately 8:34 pm