Welcome and Call to Order

The Meeting was called to order by Chair, Ms. Karen Womack at 6:32 pm

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve December Board Meeting Minutes

School Leader Report

Decided to structure the report the way the PD Agenda was done this past Friday. Ms. Pierce will go back to the original format for the next meeting.

Expecting the Board Monitoring letter tomorrow, Friday, January 10, 2020. Revise the Counselors role so that she would be 100% counseling. Gave her other duties to one of the front office Administrators. Mr. Robinson is now 100% testing coordinator and our artist in residence. Our front office administrator, Ms. Clermont will be our lead on enrollment. Our 2nd grade teacher is our special events coordinator.

Special Education teacher certification was sent for a waiver for her certification as well as our counselor. She is just finishing up her Masters program and hopeful to be certified by February 1, 2020.

Offered a Kindergarten teacher position to a great candidate and another offer was made to one of subs as a Kindergarten teacher in residence. The Kindergarten teacher will move on with her kids to 1st grade and the teacher in residence will become the Kindergarten teacher for next year. This helps us to build a pipeline for Kindergarten.

I eliminated our Operations position because I felt like this is something that Academica can support and the funds for his position I used to bring in positions to directly support our most at risk children.

We decompartmentalized so that the teachers are teaching to their strengths. This has so far been very positive. Push In and Pull Out, PE teacher pushing into Math class, pushing into Language Arts class.

Special Education all students are being served. We requested consent to re evaluate two students.

Data - brief data session. Invited Mr. Jessie Peavy from GADOE to present the Stare Longitudinal system to our staff. This is a tool that our teachers can use to look up specific information on our students that will help us to better serve our students.

Family Spaghetti Dinner, the ACE Foundation donated the money to pay for this event for our families.

GLO's int is overwhelming clear that all but one staff member is fully committed to the school. Very positive feedback from the changes to the schedules and other changes that have been put in place.

Enrollment wise we have 95 students.

Attendance there is one student unaccounted for since break

GROWS:

Accountability. Now that expectation has been set I can now how the staff accountable.

Academic Achievement

Facility

Culture Club - GREAT NEWS. DIBIA Dream has been 100% funded. On March 2nd we will roll our current workers over to their payroll. January 23 they are coming in to do a training with the team who will be working with them. All of our Culture Club Expenses with payroll will cease after January 23.

Public Comment

No Public comments at today's meeting.

Monthly Financial Reports

Highlights from November

• Academica Loan of $55,000 there is a plan to repay in January with CSP dollars are expected to come in on January 16.
• Total Revenue is $516,961.39 - Reflected on the P&L
• Total Surplus $24,580.49- Reflected on the P&L
• Total Cash is $60,602.96 - Reflected on the BS

·        Total Long Term Liability $301,790.05- From Building Hope - Reflected on the P&L

Board Work Session Update

We had a great Board Worksession. We discussed the submission of our audited financial statement that was submitted on time.

We also discussed the facility lease. We would like to speak to the church about requesting an additional year from the church.

Federal Grant drawdown, we are receiving 124,755.44 which $55,000 will be used to pay back Academica. Nataly will check with Ana to see if we need to resubmit additional documentation to regarding the original payment date of December.

Cash Flow, starting in February Nataly will start providing us with the cash flow projections. In March our FTE monthly payment amount will increase another $30,000 per month because we will

The 2021 budget preparation will start in March so that we will be prepared for our two required Budget hearings.

Approve the Following Updated Policies

2020-2021 Lottery Dates

Intent to enroll forms will be sent out to current students January 6, 2020.

The Application Period for the 2020-2021 school year opens on Monday, January 20, 2020 at 9:00 am and closes Friday, March 20, 2020 at 11:59 pm.

New Student Progression Plan

Shiloh Lease Update letter December 21, 2019 Discussion

Update on New Board Member Search

@Altrenesha Ervin how do we get the board documents to the potential candidate. Angelia will forward the package to Ms. Ervin so that she can send to the candidate.

SLAM Foundation Update

Millie, The Foundation will contribute $8,500 to the school to support the Academic program at SLAM.

Alex is planning a Principal Summit at the end of February and forthcoming information will be coming.

Alex, our goals coming in was to create structure and routines. The removal of the Security Guard from staring at the front door has made a tremendous difference with positive culture. Small changes to the culture has been good. Decompartmentalization was key. The teachers are teaching to their strength and now they have an opportunity to become lead teachers and department heads.

Next steps, Alex wants to be trained on TYKES and LKYES to provide formal observations with teachers. We want to build a vey strong staff. I have many very positive resumes that I have received from interested candidates.

Announcements

GCSA Charter School Conference - March 11-13, 2020

Alpharetta Conference Center at The Hotel at Avalon

https://georgiacharterconference.org/

December 8 - February 26, 2020 - Advance Member Rate

GCSA Member Rates

Individual = $320

Group (5+) = $260

Thursday March 12 Only = $250

Friday March 13 Only = $225

The State Charter Schools Commission (SCSC) meets the last Wednesday of every month at 10:00 AM.

• January 29 -- Location: SCSC Board Room, 5th Floor, West Tower

Academica Update

Facility Search Update

Annual Staff Contracts Discussion - Ms.Louizi asked about contracts for next year and Academica followed through without knowing that the Board had made a decision to not use contracts.

Pros and Cons to using contracts

It is a sense of security for the school and the employees. The employee's are always anxious to get contracts because it poses a sense of security for the staff. If you don't issue a contract you have vey little leverage if an employee just chooses to leave.

The Meeting was Adjourned

The meeting adjourned at approximately 7:39 pm