Welcome and Call to Order

The meeting will be called to the order.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approval of Minutes

Review and approval of prior meeting minutes.

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Dr. Bradford remarks on communication and how to escalate concerns to administration

Committee Reports

Academic / Recruitment

Lottery Information

• Lottery held Monday, February 19th, 2024 at 9:00 AM
• Registration started on Monday, February 26th
• 169 Released Seats!
• Projected Enrollment for 2024-2025
• K-4th - 84 scholars
• 5th - 80 scholars
• 6th - 80 scholars
• 7th - 70 scholars
• 650 total for 2024-2025 school year

NWEA Winter MAP

K

• Math- 76% last year vs 80% this year
• Reading- 73% last year vs 75% this year

1st

• Math- 86% last year vs 68% this year
• Reading- 64% last year vs 73% this year

2nd

• Math- 64% last year vs 60%  this year
• Reading- 58% last year vs 57% this year

3rd

• Math- 70% last year vs 62% this year
• Reading- 61% last year vs 69% this year

4th

• Math- 38% last year vs 61% this year
• Reading- 58% last year vs 68% this year

5th 

• Math- 64% last year vs 36% this year
• Reading- 72% last year vs 54% this year

6th: 

• Math- 48% last year vs 53% this year
• Reading- 50% last year vs 67% this year

Finance

RHPA Monthly Financials Highlights:

• New CSGF facilities grant recognized.
• Increased spending in supplies and benefits.
• Recategorized:
• RHMA’s NSLP revenue to RHMA.
• Authorizer fee as negative state revenue.
• Meal sales forecast to RHPA.
• RHMA’s food management costs to RHPA.
• Lower utilities forecast, offset by higher waste services.
• Higher disability insurance forecast based on YTD costs.
• Final forecast: $589,954, up from $518,787.

Grant Drawdown Summary:

• Title I: 23% ($43,047) of $186,194 drawn down.
• Titles II & IV: 100% drawn down.
• IDEA 611 & 619: Budgets submitted to GaDOE, no funds drawn yet.

Cash & Dashboard:

• Forecasted to end FY25 with 343 days' cash on hand.
• SCSC Dashboard score: 90 (Meets Standards).
• Current Ratio: 2.24
• Days Cash: 352
• Debt to Income: 12.35%
• Timely Debt Repayment: Yes
• Efficiency Margin: 15.19%
• Debt to Asset: 83.02%

RHMA Monthly Financials Highlights:

• Three mid-year staff departures (not backfilled).
• New CSGF grant added.
• Recategorized:
• RHMA food management costs to RHPA.
• Authorizer fee as negative state revenue.
• RHMA’s NSLP revenue.
• Increased supply and building repair expenses.
• Reduced HR and PD cost forecasts.
• Final forecast: $515,786, up from $379,093.

Grant Drawdown Summary:

• No funds drawn down yet for any grants.
• Budgets submitted or pending GaDOE approval for all.

Cash & Dashboard:

• Forecasted to end FY25 with 285 days' cash on hand.
• SCSC Dashboard score: 90 (Meets Standards).
• Current Ratio: 1.54
• Days Cash: 284
• Debt to Income: 9.84%
• Timely Debt Repayment: Yes
• Efficiency Margin: 18.68%
• Debt to Asset: 84.56%

Governance

Board Prospects site visit, mission alignment meeting, and next steps

Completion of Board training

School Leader Report

The school leader reports on the status of the school.

• Safety Alert Implementation Timeline - 
• Began research and vetting August 2024
• Barrow County incident September 2024
• A system that is compliant with public safety mapping of school for law enforcement response (HB 469)
• System that is compliant with Mobile Panic Alert Devices (Current SB 17: Ricky and Alyssa’s Law)
• Allocated 47K from state security grant
• The quote includes site mapping and training, along with software licensing and hardware warranty based on the term selected.
• The annual contract will renew after the selected term expires at CENTEGIX then-current pricing at 9.2K
• CENTEGIX will invoice based on the following billing milestones:
• $20,100 upon receipt of purchase order/order acknowledgment; $9,200 due by October 31, 2026; $9,200 due by October 31, 2027, and $9,200 due by October 31, 2028, $9,200 due by October 31, 2029. All invoices are payable on Net 30 terms.
• Recommendation
• Approval of 5-year contract with Centegix to enhance campus safety
• Questions for March Meeting: What are the costs post the contract years or what % escalation?
• Given that there is no intercom system, how will this system provide the alert so that staff in other locations know to go into lockdown?
• Does this tie into East Point emergency services or general Fulton County emergency services?
• Georgia School references
• What is your overall experience with installation?
• What is your overall experience post-installation with functionality and support?
•  Ease of training of staff on how to use?
• Any cost increase year over year?

• CPF Results for the 2023-2024 School Year RHPA
• Exceeds Standards - Academics
• Met Standards - Operations
• Met Standards - Financial
• CPF Results for the 2023-2024 School Year RHMA
• Exceeds Standards - Academics
• Met Standards - Operations
• Met Standards - Financial

• Recap School events - Spread the Love Week, Black Business Expo, Enrichment Showcases
• Upcoming School events - Legacy Club Induction & Reception & PFN Night Out

Chairman's Remarks

The Meeting was Adjourned

The meeting adjourned at approximately 8:02 pm