Welcome and Call to Order

The meeting will be called to the order.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approval of Minutes

Review and approval of prior meeting minutes.

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting by requesting an opportunity to comment by email to the board chair or by sign-up prior to the welcome and call to order, and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email.

School Leader Report

The school leader reports on the status of the school.

• Results from the A Look Ahead to 2021/2022 School Year feedback survey sent to families on Feb. 26, 2021.
• 125 families responded

Committee Reports

Academic / Recruitment- Review academic dashboard, which includes schoolwide enrollment, attendance averages, demographic data, RHCS entry year, attrition rate and reason for both students and staff, school climate indicators, parent engagement indicators, and staff engagement indicators. Enrollment FY21.

• FY22 Lottery
• Released 132 Total Seats on March 15th (K-120, 1st-0, 2nd-0, 3rd-2, 4th-10)

• Q3 STEP Data
• Grade Level Data by Programmatic Choice
• In-person 2 or more Quarters of the School Year Data for each grade level
• Remote 2 or more Quarters of the School Year Data for each grade level
• Compared FY20 Data to FY21 In-Person Data for each grade level
• Moving forward for 2021/2022- Assessments cannot be optional, make up for learning loss by bringing back our small group reading instruction
• Reflections: we cannot mandate for families to sit for the Milestone, however we need the data to compare our STEP data, suspended MAP assessments this year due to the pandemic

• FY22 Scholar and Family Handbook
• Need policy on campus ban and community respect expectations
• Need to add more details to the grievance policy
• Promotion Requirements Update
• Board to review handbook and make any notes in the google doc for the next April Board meeting to discuss.

• Enrollment Policies
• Sibling priority update- Is it a one-time priority? 

• Nursing Services Update
• RFP for Nursing Services- First meeting with Nurse Practitioner in April

Governance- Review board membership, board recruitment, board fundraising progress, and the review of policies that govern Resurgence Hall.

• SCSC Monitoring Letter corrective action plan due on April 15th
• 100% signed up for SCSC Mandatory Training- last training on April 13th
• SCSC Recommendation: On March 30th, the SCSC notified Resurgence Hall that it is recommending Resurgence Hall Middle Charter School for approval.
• Entire governing board will attend a required meeting with SCSC staff which will be scheduled on both parties’ availability.

Finance- Presentation includes monthly financial presentation, balance sheet, budget vs. actuals, cash flow, income statement for February. Review of FY21 Balance Sheet.

• Roof repair needed- In communication with contractors
• SCSC Financial Performance Indicators 85/100 (Enrollment variance)
• ESSER II, ESSER III funds

Federal Purchasing Policies

• Credit and Debit Card Usage
• Authorized users
• Descriptions of what purchases will be authorized and will not be authorized
• Classifications of violations of credit card policy (Major and Minor)- Procedures for addressing violations - Deleting first, second, third offence (“documentation, additional training, and loss of use of credit card”)
• Addition of language for Credit Card Registrar… “all documentation is available and can be accessed by the board upon request.”
• Authorized User Agreement Form
• Administrator rights language added
• Banking
• Delete Director of Operations
• Deposits and Receipts
• Add in Director of Operations
• May have to reach out to additional banking partners due to timeline constraints
• Stipends language added
• Federal Purchasing Policies
• Purchasing procedures 
• Purchases of more than $5000 and less than $25,000 requires 3 quotes.
• Written method for conducting technical evaluations
• Segregation of duties
• Each disbursement should require authorized signatures as follows; payments under $15000 must be approved by the Executive Director. Payments $15000 or more must be approved by the Executive Director and Board Treasurer.

Approval of Financials

Discussion and Vote RE: Financial Policies

Discussion and Vote RE: Enrollment Policies

Discussion and Vote RE: Federal Purchasing Policies

Discussion and Vote RE: Providing 1K Bonus to School-Based Contractors

Discussion will be moved to April.

Chairman's Remarks

Closing remarks from board chair. Thank you for showing up and being responsive. Remember to attend the April 13th SCSC meeting. Quote by Success Minded from Twitter: "A positive attitude and hard work can really make dreams come true." Looking forward to the continuous growth.

Adjournment

End of meeting.

The Meeting was Adjourned

The meeting adjourned at approximately 9:29 pm