Welcome and Call to Order

The meeting will be called to the order at 6:05 p.m.

Approval of the agenda

Motion to amend agenda

Executive Session

Return to Regular Session

Executive Session #2

Ms. Robinson stated that there was a need to go into a second Executive Session.

Make Up Days

Ms. Young stated that she was not in favor of not making up the Jan 10th date. She informed the committee that in Academic Committee, Ms. Walker stated that Feb 17 should still be a makeup day since communication had already gone to parents on Jan 10th. Dr. Bostic reiterated the previous statement. The reason being there may be more weather days. She explained the difference between being off and an Independent Learning Day. MS. Rodgers asked about it being an independent learning day on Jan 10th due to work being sent home for students to do on Jan 10th. Should this day be made up. 

Feb 17th will be a makeup day for the prior workday that was missed due to the hurricane (Jan. 10) Also, the Jan. 21st and 22nd makeup days will not be made up because the days were deemed independent workdays for students and remote workdays for teachers. Ms. Young explained that Dr. Bostic spoke with the lawyer, and he gave his legal standpoint of where we stand. Dr. Bostic stated that the board still has oversight. She stated that if the board comes together and votes and they can make a choice. But as of now the charter that we are now following does not specify a certain number of days. 

Ms. Young explained to the group, and specifically to other board members in the meeting, that the new charter does not state that the DPA Academic Calendar year is 192 days as in the previous charters. She also explained that the board has oversight on if we do 192 days and a vote will be made. According to the charter it does not state 192 days. Ms. McKay asked if we would be out of compliance. 

Staff Handbook

Ms. Robinson asked if there were any changes that need to be made to the staff handbook. Dr. Bostic said that she has sent out to the board for feedback, and it has been sent to the lawyers, and she hasn’t received any feedback. Ms. Robinson will send out an email to the board on the morning of Jan 23 for feedback.

Retention Policy

Ms. Robinson asked about retention policy and had it been sent out for staff signatures. Dr. Bostic is waiting for the board to review it before sending out. Ms. Robinson asked to review the policy and asked if it has gone through lawyer. Dr. Bostic confirmed that it has. Dr. Bostic displayed and went over retention policy. BR asked if there were any questions.

Other Business

Ms. Rodgers brought up that there were some background checks that need to be done. Staff are in compliance. However, to be compliant with state and Dekalb, there are some board members who need a new Background check. 

The Meeting was Adjourned

The meeting adjourned at approximately 4:31 pm

Vacancies/New Hires

Committee voted to recommend all candidates for hire as discussed in the Executive Session. The School Business Administrator packet and School Office Manager packets can be submitted with the other packets at the Governing Board meeting. Ms. Young instructed Dr. Bostic to ensure that she sends all new hire packets to the board by Friday so they can review before the Governing Board meeting. Question was raised by Ms. Quillian about her role as SBA due to additional SBA being hired. Dr. Bostic explained that they both will be cross trained in Finance and HR if approved by the board.