Welcome and Call to Order

The meeting was called to the order at 6:36 p.m. 

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

In Attendance

The following committee members were:

Present: Tamseel Syed, Janelle Wilhite, Dr. Wanda Brooks-Long, Angela Rodgers, Wanda McKay

Not present: Suzette Arnold, Karen Shabazz

Approval of Minutes from May 23, 2022

Minutes attached here for convenience

Committee Chair report

Report of the committee health:

Tamseel said that there's a lot of work needs to be done and mutual respect of the board with the school is very essential. He also

reminded that email response to board requests in an integral part of the school leadership daily activities.

Strategic Plan

Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022

Agenda item tabled for June 2022 - will be reconsidered in July 2022 meeting.

School safety plan

Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022

Agenda item tabled for June 2022 - will be reconsidered in July 2022 meeting.

Communications/Internal control policy

Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022

Agenda item tabled for June 2022 - will be reconsidered in July 2022 meeting.

Website Compliance

Status of website compliance check and notes of missing items to be uploaded.

Agenda item tabled for June 2022 - will be reconsidered in July 2022 meeting.

Outstanding staff member award status

Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022

Agenda item tabled for June 2022 - will be reconsidered in July 2022 meeting.

18 week assessment

Status report on when this is due and the draft version of this.

Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022.

Tamseel noted that the document is due to DCSD by DPA on 06/30/2022. Dr. Brooks-Long confirmed it has not been submitted yet.

Agenda item tabled for June 2022 - will be reconsidered in July 2022 meeting.

Staff contracts status

Check on status of contracts returned and compliance.

New Hires

Agenda item tabled for June 2022 - will be reconsidered in July 2022 meeting.

Compliance check - school FY'23 calendar, staff calendar, payroll policy-excerpts from Employee Handbooks/calendar

Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022

No report. Agenda item tabled for June 2022 - will be reconsidered in July 2022 meeting.

Job descriptions and organizational chart

Job descriptions available via email - to be discussed. Revised Organizational Chart due.

Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022

Janelle mentioned that there were missing items in the folder for job descriptions and requested DPA central office to make necessary changes to complete the folder.

Dr. Brooks-Long mentioned that she was working on this and would be done by the July meeting wherein she will present it again to the committee. Upon review by the committee she will start to make a consistent formatting on each of these descriptions.

Office space lease

Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022

The item was opened to discussion and Tamseel requested a planning document proposal with the next steps on office space lease.

Dr. Brooks-Long mentioned that she was working on a plan and would bring it forward as soon as she is ready with it.

Board retreat plan/compliance

Important items to be completed during the retreat in addition to other items:

Board elections

Board training

Conflict of interest/disclosure

Board self-assessment

https://www.dekalbschoolsga.org/board-of-education/board-member-handbook/

Dr. Brooks-Long mentioned that she will prepare the agenda for the retreat and a plan to host this at a restaurant was also discussed.

Janelle suggested a couple of places that can be considered.

Tamseel presented the agenda used in the past and shared it with Dr. Brooks-Long for the next steps planning.

Dr. Brooks-Long discussed about the board work session being on the same day and the plan to blend it in the retreat agenda was discussed

An agenda for the retreat and proposed space will be sent via email to the board members by Dr. Brooks-Long.

Board calendar update

Document previously reviewed. To be discussed for changed and needs to be updated accordingly.

Dr. Brooks-Long requested that the budget planning begin in January with the 1st and 2nd budget hearing scheduled for January

and February respectively. March would be considered as the soft deadline to approve the budget.

Board calendar was changed accordingly.

Committee goals

Goals for FY'22-23

Revise the goals from previous FY goals

The committee decided to discuss this during the board retreat and in the meantime the goals would be revised for presentation to the board during the retreat.

Potential board members

Review resumes of potential board members and discussion on this. The items are available on Dropbox in Governance Committee folder.

The committee members did not fully vet the resumes and would be doing so before the July meeting. Once that is complete invitations for the potential board members would be extended.

Tamseel pointed out that there are some candidates who could be invited to apply to other open positions as well.

Other Topic Discussions

Topics discussed:

Board approval process/procedure: Tamseel mentioned that the work flow of board meetings will be improved and will be part of the Board operations manual.

Tamseel also reminded of the following items upcoming in July

Board operations manual

Plan to request funding from partnerships and action plan on funds usage.

Golf event progress

Leadership staff evaluations/skills gap reminder

Put all policies in one place as v0

Health policy

Employee handbook with policy for benefits coverage

PTO pay off policy proposal

Student handbook

HOS evaluation

Bylaws

Vendor evaluation reminder

Ms. Rodgers requested information on how to handle the Juneteenth federal holiday. The board will consider the request via email and have a discussion to update the calendar in one of the future meetings.

Recommendations to the Board (if applicable)

No requests/recommendations were made during this June'22 committee meeting.

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

No public comment occured.

Adjourn