Welcome and Call to Order

The meeting will be called to the order. 

In Attendance

The following committee members are present:

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Discussion agenda:

1. Dropbox for all board content: next steps and security assessment
2. Review of progress to committee goals and self-assessment
3. Revise board meetings format: executive sessions, work sessions, shorter but effective meeting times, strategic plan incorporation, etc.
4. Board sponsored monthly awards
5. Board operations manual - next steps
6. Review of bylaws
7. DCSD lease agreement discussion
8. Health policy update
9. Afterschool/childcare program policies and procedures
10. FY21 evaluations
11. Skills gap assessment
12. Monthly website compliance
13. Organizational Chart on Website
14. Check progress for upcoming 18-week assessment report to be sent to DCSD
15. Discussion on DPA contractors/vendors evaluation criteria
16. Board training: LKES training, conference by GCSA, etc.
17. Board calendar
18. Board member recruitment effort
19. Competitor analysis
20. CoI forms, disclosure forms, etc.

Executive Session (if necessary)

Action agenda:

1. Items that need full board approval

Upcoming agenda:

1. Strategic plan review

Other topics for discussion.

Recommendations to the whole board.

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

There was no public comment

Recommendations to the Board (if applicable)

Motion: 

No new recommendations

Adjourn

Motion:

The Meeting was Adjourned

The meeting adjourned at approximately 4:59 pm

Discussion of agenda items

Minutes for discussion outcomes will be entered below:

Motion to amend the agenda was approved unanimously.

• Dropbox for all board content: next steps and security assessment

All board members have access to the dropbox. A process will be setup to review the items before the meeting. All material will be dropped by the School leadership in the appropriate dropbox folder.

• Review of progress to committee goals and self-assessment

Committee goals are forwarding in a goal oriented fashion.

• Revise board meetings format: executive sessions, work sessions, shorter but effective meeting times, strategic plan incorporation, etc.

The committee will create an agenda template for all committees to use.

• Board sponsored monthly awards

The criteria for Board sponsored awards was discussed. Some of the items we discussed during our previous meeting were around rigor, rooted in curriculum, level of innovation, ease of replication of staff contribution/program/project, long-term sustainability, contribution to/use of AVC techniques, team engagement and leadership ability.

Student of the month and Parent of the year were other proposed awards.

• Board operations manual - next steps

The operations manual will be postponed till next FY

• Review of bylaws

Bylaws will be reviewed in April

• DCSD lease agreement discussion

The lease document will be reviewed by all members and discussed in April.

• Health policy update

Some reference material to include in the health policy was sent by Dr. Brooks-Long for review. A discussion will happen in March committee meeting.

• Afterschool/childcare program policies and procedures

Being developed by Dr. Brooks-Long.

• FY21 evaluations And Skills gap assessment

FY21 evaluations will be presented by Dr. Brooks-Long in April. Also skills gap assessment will be presented by her in Board retreat.

• Monthly website compliance

The website compliance checklist is being developed.

• Organizational Chart on Website

The org chart will be posted before end of FY.

• Check progress for upcoming 18-week assessment report to be sent to DCSD

Dr. Brooks-Long will be preparing the report for Spring 2022.

• Discussion on DPA contractors/vendors evaluation criteria

The Finance committee is preparing the evaluation criteria.

• Board training: LKES training, conference by GCSA, etc.

Dr. Brooks-Long suggested contacting a presenter for Board retreat.

• Board calendar

Ms. McKay and Ms. Rodgers will review the calendar and suggest edits for discussion at April meeting.

• Board member recruitment effort

The job description will be posted on available platforms.

• Competitor analysis

A discussion was made to see if strategy needs to be modified.

• CoI forms, disclosure forms, etc.

A reminder was given to ensure all necessary forms are completed in time.

Executive Session (if necessary)

Action agenda:

1. Items that need full board approval

Upcoming agenda:

1. Strategic plan review

Will be discussed in next FY.

Other topics for discussion.

Recommendations to the whole board.