Welcome and Call to Order

The meeting will be called to the order. 

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Agenda:

1. Board Calendar preparation update
2. Strategic Plan update
3. Preparation for new HOS - operations manual, evaluation criterion, on-boarding guide, on-boarding document folder screening
4. Leadership evaluations status
5. Draft appreciation/acceptance response to charter renewal
6. DPA health policy draft
7. Lease copy review
8. Dispute resolution policy
9. Board member recruitment - follow up from previous meeting and posting board openings on LinkedIn, webpage, stakeholder communication, etc.
10. Written HOS hiring process - board procedures

Minutes from Governance Committee October meeting

The Governance Committee met on Thursday October 21st, 2021 @6:30 PM for what was scheduled to be a 1 hours and 1 minutes long meeting. Present: Janelle Wilhite, Karen Shabazz, Wanda McKay, Tamseel Syed Not Present: Suzette Arnold, Roberta Walker, Marcus Vassell, Carla Pettis The members considered the following items: 1. Welcome and Call to Order 2. Approval of Agenda 3. Discussion on Agenda 4. Adjourn The committee considered 1 motions, of which 1 passed, and 0 failed: 1. Approve the agenda as submitted (passed) The meeting adjourned at 5:07PM

Discussion of agenda

Go through the agenda and discuss necessary work around each item.

Following minutes show highlights of this discussion.

Board Calendar preparation update:

Ms. Wanda couldn't follow up on this in between October meeting and November meeting. She will be reaching out to the school to get more information on the important compliance checklist items and their typical deadlines.

Strategic Plan update:

The chair will remind HOS to present an update during the DPA Board work session on Saturday (11/20/2021).

Preparation for new HOS - operations manual, evaluation criterion, on-boarding guide, on-boarding document folder screening:

Operations manual will be developed by Tamseel which includes important high level details like structure of the board, requisition process to/from the board, summary of task separation of the board and HOS, typical board meeting structure, list of resources available to HOS (not comprehensive), etc.

Evaluation criteria was discussed and Karen will put it together by Saturday work session.

On-boarding document folder is being reviewed by Janelle and summary of findings will be presented during the Saturday work session.

Leadership evaluations status:

The chair will remind HOS to present an update on evaluations (January to June 2021) for non-teaching staff during the DPA Board work session on Saturday (11/20/2021).

Draft appreciation/acceptance response to charter renewal:

Follow-up email will be sent by the Chair to HOS to discuss this during Saturday work session.

DPA health policy draft:

Follow-up email will be sent by the Chair to HOS to discuss this during Saturday work session.

Lease copy review:

Follow-up email will be sent by the Chair to HOS to discuss this during Saturday work session.

Dispute resolution policy:

Follow-up email will be sent by the Chair to HOS/legal to discuss this during Saturday work session.

Board member recruitment - follow up from previous meeting and posting board openings on LinkedIn, webpage, stakeholder communication, etc.:

Ms. Angela Rodgers would be a liaison between the committee and the school leadership. She will be finding out ways to promote Board volunteer hiring and other marketing on some of the applications like Google Ads, website, LinkedIn, stakeholder communications. Also, a study on enrollment threat from the nearby competitors and possible creation of non-competent agreements would be discussed. Follow-up would be done in December end or January meeting.

Written HOS hiring process - board procedures:

Janelle would be presenting her findings and edit a one pager document by January 2022 committee meeting

Other Topic Discussions

Opportunity to bring up other topics for discussion (if any)

A study on marketing being done by Competitors like DBA, etc., is being led by Janelle

Action Steps

Actions to Take/ Time Frame to Complete:

List of all action items, person leading the effort and deadlines

Recommendations to the Board (if applicable)

Motion: 

Adding DPA Executive Assistant to the Governance Committee (supported by a board action form addressed to Board Chair).

Board action form will be presented during Saturday work session.

Adjourn

The Meeting was Adjourned

The meeting adjourned at approximately 1:50 am

Recommendations to the Board (if applicable)

Motion: 

Update by-laws to include DPA Executive Assistant as a permanent non-voting member of DPA Governance Committee

This was approved by the Board Chair and Governance Committee. Need to prepare the Board Action Form for Saturday Work Session for whole board approval.