DeKalb Preparatory Academy

Finance Committee

Regular Meeting - Monday July 21st, 2025 @6:30 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Mrs. Janelle Wilhite present chair On Time At Adjournment
Ms. Suzette Arnold not present member
Mr. Wayne Dennis present member On Time At Adjournment
Ms. KathyAnn Young present Non-voting Administration On Time At Adjournment
Dr. Lenise Bostic present member On Time At Adjournment
Dr. Brian Merritt present member On Time At Adjournment
Traquita Lee present member On Time At Adjournment

Welcome and Call to Order

The meeting was called to order and a quorum ascertained at 6:31 p.m.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Motion to approve the agenda as submitted

By: Dr. Lenise Bostic Seconded by: Mr. Wayne Dennis

There was no notable discussion on the motion.

Approve Minutes from the June 17th meeting

Motion to approve the minutes from the June 17, 2025 Finance Committee meeting

By: Dr. Lenise Bostic Seconded by: Mr. Wayne Dennis

There was no notable discussion on the motion.

Review Financial Statements

Ms. Lee reviewed the financial statements. Total income was $600,081.14. There were no nutrition claims in June because school was not in session. The net income $-19,421.42. Total cash balance $4,729,587.42. Accounts receivable: $183,000. Total assets for June $7,382,275


There was robust discussion about the fund balance and the use of contingency funds.

Audit Update

There is a need to upload Finance agenda/minutes and Board meeting agenda and minutes. Also, Marshall Jones needs view access in Quickbooks. The review of CIFA as of 6/30/2025.

Other Business

Title 2 Funds Allocation

Discussion of professional development funding and programs

  • Details
  • Available funds: $35,134
  • Professional learning courses planned:
  • Gifted endorsement
  • Dyslexia endorsement
  • K-12 science endorsement
  • Reading endorsement
  • Book studies and special education training included


School Painting Project

Discussion centered on unexpected cost increases and timeline challenges

  • Details
  • Initial bid was around $30,000
  • Final invoice came in at $80,413
  • Painting scheduled to complete by July 31st
  • Concerns raised about wet paint during open house
  • Middle school walls determined to be in decent condition, but rails need attention
  • Conclusion
  • Decision made to proceed with complete painting project
  • Paint already purchased, making partial completion not cost-effective
  • Contractor guaranteeing work for 1-2 years with free touch-ups


HVAC System Issues

Discussion of air conditioning problems in specific classrooms

  • Details
  • Mr. Sawyer's room experiencing high temperatures
  • Parts delivery expected next Friday
  • Middle school unit repaired and functioning
  • Spot coolers considered as temporary solution
  • Conclusion
  • HVH Mechanical scheduled for next week's maintenance
  • Temporary spot coolers may be needed at $600/month


Motion to approve the expenditure of $35,134 Title II funds for Professional Development

By: Dr. Lenise Bostic Seconded by: Dr. Brian Merritt

There was no notable discussion on the motion.

Adjournment

Motion to adjourn the Finance Committee meeting at 8:23 p.m.

By: Dr. Lenise Bostic Seconded by: Dr. Brian Merritt

There was no notable discussion on the motion.

The Meeting was Adjourned

The meeting adjourned at approximately 8:23 pm

Motion to adjourn

By: Dr. Lenise Bostic Seconded by: Dr. Brian Merritt

There was no notable discussion on the motion.