Welcome and Call to Order

The meeting was called to order at 6:40 pm.

Approval of Agenda

The agenda was not discussed.

Audit Update

Audit Update

We have engaged 2 companies. We are requesting them to do a fair value market value including the improvements and asset inventory from a few months ago.

Wilhite asked Mr. Dennis to respond to Mr. Shroom today.

Dr. Bostic advised that the two companies were recommended by Mr. Shroom, and we are waiting for a proposal from both companies. A timeline was given. If the companies are approved, we will move forward with the audit in July. 

FY 25 Budget Review

Budget Review

Equipment Expense budget will decrease by $229,788.74. We do not intend to spend money on laptops for the upcoming school year. This is listed in priority area number 5.

Building budget is expected to decrease by $677,997

Contractor Service by $488, 551.86 / eliminate contracted subs, transfer of nurse position, elimination of janitorial contract, reduce ESSER contracted positions. We are on track of having additional special education teachers needed instead of using contracted substitutes in place of special education teachers.

Software is being reduced by $30,376.19. The academic team met and determined what software programs may be eliminated. There was a survey conducted and checked the usage rate of the software items to confirm the usage. Everyone will be using the same software next school year and the platforms have been approved by the academic committee.

Supplies are being reduced by $171,872.46. We will purchase things at a semester base instead of purchasing as we go. We are trying to eliminate the need for storage (across the street). It is approximately $10,000 a year. We will eliminate it once housing is solidified within the school building.

Decrease other expenses by $129, 406. 02. Eliminating funded field trips, telephone costs, and internet costs.

Janelle Wilhite questioned how field trips are paid for.

T. Lee explained that in the past there were some school-funded field trips but there will not be any in the future.

Dr. Bostic explained that $64,000 is a budgeted amount. It is not the amount that was spent for field trips.

Increase salaries and benefits by $522,220.07. Dr. Bostic thoroughly explained the anticipated adjustments that will be made in this area.

Janelle Wilhite asked about the reduction for custodians.

Dr. Bostic explained that we saved by hiring custodial personnel versus hiring a company.

Janelle Wilhite mentioned that the number is wrong on the spreadsheet.

T. Lee advised that there is an error in the justification.

The bulk of the increase is benefits.

There was a robust discussion about the changes that will reflect monetarily.

Janelle Wilhite would like the number of positions listed in columns c & d. She also would like to list how many positions are filled and how many positions are vacant.

Janelle asked for the supporting document for the number amount listed (5-6 / 5-1)

Dr. Bostic explained that it displays staff members’ names. There was a motion made to move to an executive session.

Tuesday, June 18, 2024, the finance committee meeting will be held at 6:30 pm.

The budget hearing meeting will be held at 7:00 pm.

Janelle Wilhite is requesting Dr. Bostic and T. Lee to update the salaries with $2500 for the certified staff from DPA and the government also including benefits. 

Suzette Arnold expressed the need to see all the contracts and subscriptions as it acts as the backup documentation. She expressed that we are acting on numbers and not the actual items.

Dr. Bostic stated that she will send it with the rest of the changes tomorrow, Friday, June 14, 2024. 

The Meeting was Adjourned

The meeting adjourned at approximately 9:14 pm.