Welcome and Call to Order

The meeting will be called to the order.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Presentation from Procurify Software

Review Nov & December Financial Statements

Review Finance Reports. Ms. Wilhite asked about the year-to-date budget vs actual in the snapshot.

Ms. Wilhite had a question about the November earning and December earnings.

Ms. Wilhite is requesting the payroll report for December for ESSER II payouts and stipends. – Sent on 01/18/2023

Ms. Wilhite has questions about Procurify demo and cost

Review Budget Amendment

-         Budget amendment review

-         Board Action form for the budget amendment wasn’t completed.

-         Budget amendment is tabled until February 2023 meeting.

-         Comparison column needed

-         Ms. Simpson will create the board action form for the budget amendment. – sent to Dr Long 01/18/2023

Policy Review.

Review procurement policy. -         Procurement policy was sent to everyone with the edits noted.

-         Proposed Increased signing for HOS from $5,000 to $10,000

-         Change the language for the recurring spending to show for information only to the board after the contracts and expenditures approved.

-         Procurement policy is tabled for February 2023 meeting.

Other Business

-         Presentation of the budget review timeline by Dr. Long.

-         February 10 Finance review at school level

-         February 21 Finance committee review

-         Agree on 480 for contingency and 560 budget scenarios.

-         Move the approval to the board work session.

-         Special called board meeting recommendation to present the budget draft in the March – put the recommendation on the agenda for Board work session.

-         Dr. Long is presenting the email service One Identity –  

o  Annual cost will be the regular amount ($6,456)

o  We are extending the time on the contract to June.

o  Motion to approve with changes: Dr. Long  Second: Marian Simpson

-         Facility expenditures

o  Fire department gave 30 days to fix things around the school.

o  Ms. Wilhite questions the urgency of the issues.

o  Facility expenditures is tabled.

-         Dr. Long is presenting Procurify. –

o  Yearly rate needed from Procurify.

o  Motion to approve with a 1 year term with an option to renew:  Candy Yu Second: Dr. Long

-         Dr. Long is presenting December Paid invoices.

o  Information purposes only

-         Dr. Long is presenting painting of the classrooms and hallways.

o  Motion to approve the painting of the classrooms by Dependable painting with changes to the annual and change to one time cost add vendor and the dollar amount: Dr. Long Second: Candy Yu

-         Dr. Long is presenting the barrier gates for vendor Fence Work.

o  Remove information only and make it action needed and reorder the setup in the box to reflect the actual format of the board action forms, identify with paid by Facilities grant.

o  Motion to approve with above changes: Dr. Long Second: Candy Yu

-         Dr. Long is presenting the teacher supplements. –

o  $310,703 ESSER II funded

o  Remove any references to 2024.

o  Retention is for current employees that remain for the entire year.

o  Signing is for new employees.

o  Add the timelines of retention.

o  July 22-Dec 22 supplement in Feb 23 $1,000

o  Jan 23-June 23 supplement in June 23 $1,000

Dr. Long is asking how we will meet going forward in person vs Zoom.

Dr. Long is not comfortable meeting outside of DPA building for committee meetings.

Move to adjourn meeting at 9:53 – Dr. Long Second: Candy Yu

Adjournment

The Meeting was Adjourned

The meeting adjourned at approximately 10:07 am