Welcome and Call to Order

The meeting will be called to the order.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve Minutes

Approve minutes from the last meeting.

Review Strategic Plan Goals

Review updated version of strategic plan financial/operational goals (asupdated with suggested comments from Elisa).

Discussion on the following:

revising the finance goals within the strategic plan

- removing items that already legally required by GADOE

- Check charter for expansion goals

Spoke about decision to move items from the finance goals and move to governance or other

committee goals.

DPA can’t participate in Georgia Fund 1 but can invest in municipal bonds or a money market account.

Candy Yu will provide options to invest money into interest baring accounts.

Conversation around potentially building out the school and the land. Do not include in the strategic

plan but include it in the goals of DPA.

There will be no board meeting in December.

Take action in investing for 2023.

Create an annual policy review schedule by June 2023

Dr. Long will take the lead on setting the action items and aligning them with each goal on the Strategic

Plan prior to the January Finance committee meeting.

Review Procurement Policy

Review updated procurement policy (iwth tracked changes).

Request to change to the signing threshold to $50,000

- Put language in the policy that would allow renewal of annual contracts not going through the board

Ms. Arnold and Ms. Wilhite are hesitant to move forward with changing the policy from the $5,000 signoff from the board.

Ms. Yu has suggested that the approval process to $10,000 after context for hesitation has been given from Ms. Arnold.

Ms. Yu has explained the procurement process that is being vetted to put in place and add a step in forthe Board to approve as well.

Finance team will schedule demonstrations from the procurement systems for the Board.

Items paid over $5,000 will be given to the board for “Information Only” attach to the board action form. This will be delivered to the board by the Thursday before the Committee meeting.

Provide a clean version of the procurement document and make the policy completely clear and put processes in place for the board to see that the school is getting a handle on the process for procurement items.

Also, add language in the policy to provide information only items in the procurement policy.

Budget Amendment

Review Budget Amendment.

Clarification is needed regarding the amendment because it had not been approved.

- Original budget for 560 was approved but there is clarification needed for the budget amendment that is needed.

Find out if there is a budget amendment board action form.

- Find the board action form that states “approved by finance committee” for the budget amendment with the $50,000 adjustment legal.

Review Financial Reports

Ms. Wilhite has asked for a monthly vendor report to be added to the financial report going forward.

Ms. Arnold has a question about facilities regarding past issues during the winter time and there needs to be a question around what may come up and we need to plan for those items.

Ms. Wilhite would like the budget document and BvA summary on the same document.

Ms. Wilhite has asked for several changes to be made to the finance report starting for the board meeting in January 2023.

Ms. Yu needs the monthly wire advice from Dekalb County.

Other Business

The Meeting was Adjourned

The meeting adjourned at approximately 4:10 pm