Welcome and Call to Order

The meeting will be called to the order.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Review August Financial Statements

Review Finance Reports.

The August Financials were not available to review at the time of this meeting. Candy Yu indicated they would be sent to the board by the following Thursday. Ms. Wilhite also requested that the other financial reports normally provided by the previous CFO be included monthly as well.

Review Budget Amendment

Review Budget Amendment. The Budget amendment was tabled as it was not complete at the time of the meeting.

Review Budget amendment

- Budget amendment for legal services

- Budget amendment for a position discussed in governance

o School resource officer position - .5

o Voted to send to finance

Ms. Wilhite is requesting board action form for the new position.

Ms. Wilhite is looking for the budget to show the current budget, the budget amendment, and the new

budget amount.

Review Financial Policy

Ms. Wilhite asked for the decision of which policy the committee would like to review o Which one is a priority?

• Dr. Brooks Long has suggested that the item be tabled, and the committee decide what is the most important to start with. o Purchasing & Procurement is the top priority for the financial policy review in this meeting o 3 changes being proposed for the procurement policy o Ms. Arnold has asked about the last time reviewed the threshold of financial policy. o A report of the monthly expenses over $5,000? How much does it take to run DPA monthly? Will this be a part of the policy? o The differences between the levels of contractors and the persons that need to be approved by the Board. o The changes in the language that adds the dollar amount needs to be under further review.

• Dr. Brooks Long is explaining why the need for the RFP.

• Requesting a $50,000 threshold

• Waiting on the new facility grant to be announced.

Other Business

Ms. Wilhite asked about the status of the CFO and school business administrator positions. Dr. Brooks Long stated that there are no viable candidates available on Indeed.com and will

continue to look and vet candidates.

- Repost on Indeed and other sites and at another level

- Will repost next week

Ms. Arnold wants to be on record that she doesn’t have an issue with Ms. Yu. She is concerned with the

capacity gap that needs to be fixed right now.

Ms. Wilhite has suggested that DPA should communicate better when items or information will not be

ready for the meetings.

Meeting minutes will be approved for the July & August Meeting in the next month’s meeting.

Reading Recovery Behind the Glass Project

- Approved in the academic committee

- Moved to finance for funding review

- $23,656 with Georgia State University program

- Explanation of the purpose of the Behind the Glass construction

- Chosen vendor is Jewel of the South

- There are only 2 quotes at this time and Dr. Brooks Long has solicited other quotes with none

being returned.

- Ms. Wilhite asked for feedback from Ms. Arnold.

- Dr. Brooks Long has suggested that the item be tabled until we get 3 quotes.

New Staff Sign on Bonus

- Approved in Academic committee meeting and moved to finance committee for review

- Ms. Wilhite needs more clarity and information regarding the sign on bonus

- Ms. Wilhite has stated that the committee will need to get items in advance before the meeting

- The item has been tabled in Finance committee bringing back to October meeting

- Ms. Arnold asked for clarification regarding the budget and if this is a second wave of sign on

bonuses and how is it being funded.

- Ms. Arnold wasn’t sure if this was voted on previously

- There is confusion around the verbiage of retention and sign on bonus

- Dr. Long suggest that there is a budget amendment to separate the retention and sign on

bonuses in two different lines.

The Meeting was Adjourned

The meeting adjourned at approximately 8:11 pm