Welcome and Call to Order

The meeting will be called to the order, beginning with the pledge of allegiance.

the meeting was called to order by Mrs. Wilhite at 5:30

Approve Minutes

Approve minutes from the last meeting.

Oct Financial Reports

The October financial reports were reviewed and a discussion held on the Cares Act and other ESSER that are not yet approved by DCSD. A discussion was held on the Facilities grant and updating of the budget to include the extension of lease for 60 days. A copy of lease was not provided however it was extended at the same rate of the lease $1,919 was updated in the financials and budget.

Additionally the budget discussion was held on if the budget was updated, the anticipated budgets for Cares Act and ESSER and Facilities had not been included prior to being approved by DCSD however it was requested that i include the lease and a discussion was held that I would attend the work session to go over the budget amendment.

A discussion was held on why the student enrollment and FTE as well as scheduling which prompted a discussion on the additional funding received due to scheduling changes on if the additional funding was 80k or 800k.

A discussion was held on the scheduling trainer that provided support to our register and if we circumvented the process to bring a contract to the board. The services were approved by the previous HOS and was a direct service invoice per our financial policy.

I did mention it at the September finance committee that if it was going to exceed 5k that we would need board approval and Mrs. Wilhite briefly remembered that discussion.

A request was made to provide a credit card policy not just relating to accepting credit card for payments by parents but also for usage by the board for board expenses. The Finance Director declined the need for a credit card however the board will maintain a credit card.

A request was made to draft an investment policy and it was discussed we must determine our level of risk and liquidity before drafting a policy around what our investment strategies are. A scenario for 6 months 1 year and 5 years was requested by the Board Chair.

Update on Credit Card Policy

A request was made to provide a credit card policy not just relating to accepting credit card for payments by parents but also for usage by the board for board expenses. The Finance Director declined the need for a credit card however the board will maintain a credit card.

Update on Bank Investment Info

A request was made to draft an investment policy and it was discussed we must determine our level of risk and liquidity before drafting a policy around what our investment strategies are. A scenario for 6 months 1 year and 5 years was requested by the Board Chair.

A recommendation to purchase a Certificate of Deposit was made and a request to provide the penalty for early withdrawal was made by Mrs. Wilhite.

I provided the information which state 1% penalty on a 6 month CD plus $25 and 3% on a 12 month or longer CD plus $25. This information was sent to the Board via an emailed excel spreadsheet.

Other Business

Other business was discuss regarding 2 large items that must be replaced at the school.

a. the main chiller which is behind the media center and has a leak.

b. the walk in freezer is out

initial quotes to replace both major items are $200,000

Other business was discussed regarding not receiving the references or rubric on the hiring of the AP. The HR process was changed by the previous HOS to the protocol of

post the position

interviews

offer is made back ground check

recommendation to R. Walker for hire

HOS presents at Board mtg

I found out hire was being made after the board

Adjournment

motion was made to adjourn at 7:55 by Mrs. Wilhite

2nd by S. Wright

The Meeting was Adjourned

The meeting adjourned at approximately 10:25 pm

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Attachments

• Agenda Finance committee.docx