A motion was made to call the meeting to order
By: Mrs. Janelle Wilhite Seconded by: Ms. Suzette Arnold
There was no notable discussion on the motion.
DeKalb Preparatory Academy
Finance Committee
Regular Meeting - Tuesday September 21st, 2021 @5:30 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Mrs. Janelle Wilhite | present chair | 30 Minutes Late | At Adjournment |
| Ms. Suzette Arnold | present member | 30 Minutes Late | At Adjournment |
| Susan Wright | present secretary | On Time | At Adjournment |
| Carla Pettis | not present member | ||
| Heather Robinson | not present member |
Welcome and Call to Order
The meeting will be called to the order, beginning with the pledge of allegiance.
Approve Minutes
Approve minutes from the last meeting.
motion made to approve the minutes from the last meeting
By: Mrs. Janelle Wilhite Seconded by: Ms. Suzette Arnold
There was no notable discussion on the motion.
Approval of Agenda
So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.
Approve the agenda as submitted
By: Mrs. Janelle Wilhite Seconded by: Ms. Suzette Arnold
No additions nor changes to the agenda
Review August Financial Statements
Review Finance Reports.
talked about the amendment of the budget after we receive certified student enrollment from the October count. the first quarter show high spending in facilities due to the air duct cleaning, the roof repairs, the painting in the room 37, the painting of the lunch room. pressure washing kitchen cabinet replacement in July and August. Additionally the first quarter shows high cost in supplies, due to purchasing cleaning equipment such as carts cleaning equipment for new contracted services. All areas of operation have new contractors and the supply and equipment budget reflects this change over.
Audit Update
Update on status of the audit. The audit is completed information on the discussion of properly signing off on payroll with the approval amount documented along with the approval notice.
Other Business
brief discussion on where we left off with the GEERS grant, we applied for to include the portables, but I will ask Carla Pettis where we stand.
Final notes: I have a workman comp audit going on as well.
Review Goals of Finance Committee
Review Committee Goals
3 goals were provided
- Review and recommend investment of the contingency fund to increase ROI
- Development of Budget
- Development of Facility Plan & Strategy for major upgrades and other repairs
- Identifying immediate major repairs
- Identifying short term and long-range upgrades
Finance Committee Meeting
Adjournment
a motion was made to adjourn the meeting by Janelle Wilhite, 2nd by Susan Wright
The Meeting was Adjourned
The meeting adjourned at approximately 8:11 pm
Motion to adjourn
By: Mrs. Janelle Wilhite Seconded by: Susan Wright
There was no notable discussion on the motion.