the meeting was called to order at 5:28pm
By: Janelle Wilhite Seconded by: Carla Pettis
There was no notable discussion on the motion.
DeKalb Preparatory Academy
Finance Committee
Regular Meeting - Wednesday April 21st, 2021 @5:15 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Janelle Wilhite | present chair | On Time | At Adjournment |
| Suzette Arnold | present member | On Time | At Adjournment |
| Susan Wright | present secretary | On Time | At Adjournment |
| Carla Pettis | present member | On Time | At Adjournment |
| Jasmine Foster | not present member |
Welcome and Call to Order
The meeting will be called to the order, beginning with the pledge of allegiance.
Approval of Agenda
So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.
Approve the agenda as submitted
There was no notable discussion on the motion.
motion to approve the agenda as presented
By: Janelle Wilhite Seconded by: Carla Pettis
There was no notable discussion on the motion.
Approve Minutes
Approve minutes from the last meeting.
a motion to approve the minutes from last month meeting
By: Janelle Wilhite Seconded by: Carla Pettis
the minutes had not yet been entered into Charter Boards we will be more timely
Review March Financial Statements
Review Finance Reports for March a discussion to confirm the D3 funds were all received and a transfer was made from the nutrition account to correct the deposit entry. Refund from workman comp, Saturday school still in session until May. instructional line item expense up, Software is Securly and the increase in repairs & maintenance is the deep cleaning and touch-less faucets
Review Draft Budget
Review Draft Budget to "remove" the austerity restoration discuss, potential grants, and the IT infrastructure costs the draft budget was presented with 3 enrollment scenarios, 480 contingency budget which is our worst case scenario, 540 enrollment and 564 enrollment budget.
Review draft policies
we reviewed the employee manual policy
Reserve fund Investment Options
a meeting will be scheduled with our Chase Bank Relationship Manager of which we will record the meeting due to scheduling conflicts.
Other Business
Suzette requested a monthly cash flow tracking, also a management plan to track facility and plan for unanticipated costs such as the roof. I mentioned reaching out to HVH to get a copy of all units in the building including those units that have been replaced. Talked about the condensor replacement for 4,700 for the freezer but SLA has moved to replaced and cover the costs.
Adjournment
a motion to adjourn the meeting 7:30
By: Suzette Arnold Seconded by: Carla Pettis
There was no notable discussion on the motion.
The Meeting was Adjourned
The meeting adjourned at approximately 6:36 pm
Motion to adjourn
By: Suzette Arnold Seconded by: Carla Pettis
There was no notable discussion on the motion.