DeKalb Preparatory Academy

Finance Committee

Regular Meeting - Tuesday August 20th, 2019 @6:30 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Mrs. Janelle Wilhite present chair On Time At Adjournment
Ms. Suzette Arnold present member On Time At Adjournment
Susan Wright present secretary On Time At Adjournment
Chris Estes present viewer On Time At Adjournment

Welcome and Call to Order

The meeting will be called to the order, beginning with the pledge of allegiance.

Motion to call the meeting to order made by Mrs. Wilhite.

By: Mrs. Janelle Wilhite Seconded by: Chris Estes

There was no notable discussion on the motion.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve the agenda with revisions. To include: -Add approval of minutes -Review June and July Financials -Move Policy Review before RFP

By: Chris Estes Seconded by: Susan Wright

There was no notable discussion on the motion.

Review June and July Financial Statements

Review Finance Reports.


  1. Provide an Expenses by Vendor Summary report by month and cumulative dollars spent.
  2. Updated June and July financials to show end of FY'19 balances and indicate that funds zero out.
  3. Include Final Year to Date and Variance Columns for the July report. Provided to Board prior to the end of the week.
  4. Quarterly audits of financials will be conducted by DCSD.


Review RFP for IT services

Review all pertinent information for IT services.


  1. Provide rubric used for the evaluation of the RFP's submitted
  2. Provide RFP's submitted by the 4 vendors under consideration
  3. Provide clarifying information for the Oral Interview section


Tabled Vote

Policy Review.

Review draft credit card acceptance policy as suggested in previous meetings.


-Provide a credit card policy and agreement by the end of the week.


Other Business

  • Overview of Healthy School Food Collaborative
  • Recommendation to pay coaches for the additional 10 days that they work. Motion made by Ms. Wright and passed. Salary will be $62,351.33 for the additional 10 days for Instructional Coaches.
  • Discussion engaging in a contract to work with KMG Teacher Development as a consultant to support our Professional Development program for staff and administration.
  • Looked at what it would cost to refresh teacher computers by either leasing or purchasing 40 Microsoft Surface Laptops. Lease- $2,937.96/mo. or Purchase - $52,883.20 (Tabled Vote)
  • Reviewed and discussed the move of administrative office to 4139 Covington HWY - North Park Office Center. The question of insurance liability was raised. (Vote tabled)


Motion to approve an increase of a new salary for Instructional Coaches to $62,351.33 for the additional 10 days of employment.

By: Susan Wright Seconded by: Mrs. Janelle Wilhite

There was no notable discussion on the motion.

Adjourn

Motion to adjourn was made @ 9:45 p.m.

By: Chris Estes Seconded by: Susan Wright

There was no notable discussion on the motion.

The Meeting was Adjourned

The meeting adjourned at approximately 2:40 pm

Motion to adjourn

By: Chris Estes Seconded by: Susan Wright

There was no notable discussion on the motion.