Approve the agenda as submitted
By: Mrs. Roberta Walker Seconded by: Mrs. Janelle Wilhite
There was no notable discussion on the motion.
DeKalb Preparatory Academy
Governing Board
Regular Meeting - Saturday October 19th, 2019 @9:30 AM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Mrs. Janelle Wilhite | not present member | ||
| Chris Estes | present ex-officio | On Time | At Adjournment |
| Mrs. Wanda McKay | present member | On Time | At Adjournment |
| Ms. Suzette Arnold | not present chair | ||
| Harry Stern | not present ex-officio | ||
| Tamara Gammon | present Treasurer | On Time | At Adjournment |
| Mrs. Roberta Walker | present vice-chair | On Time | At Adjournment |
| Karen Shabazz | present secretary | 5 Minutes Late | At Adjournment |
Welcome and Call to Order
The meeting was called to order by Suzette Arnold 9:45 a.m.
Approval of Agenda
So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.
Approval of the Minutes from last Work Session
It was noted that minutes should be entered for each session going forward.
Audit Discussion
Discussion with current Auditor to provide feedback from the last audit conducted for DPA. There were no findings.
Any Other Business
Actions needed - Financial Policy revisions - credit card and procurement procedures
Adjournment
Meeting adjourned at 1:00 p.m.
Matters to Discuss in Today's Meeting
- DOE Annual Report (Due November 1st, 2019)
- Elections - we will elect officers on Tuesday, Oct. 22nd. We are pass due for elections. We also need to continue to seek new board members as there are several members who are now in their second term.
- Dash Board (Mr. Estes please stand by for questions) - the dashboard is in process. Info will be shared at Board meeting.
- Compliance Requirements
- Finance (Mr. Estes please stand by for questions) - discussion for moving DPA funds to another account which will yield more revenue by drawing more interest than the present .08%. GA Fund 1 was suggested. Ms. Wright will investigate other options.
- Monthly finance report was discussed.
- Discussion about the time sheets presented by the nurse. It was noted that she has not been taking a lunch break during the day.
- Discussion about contractor - Ciridia- having unrestricted access to the building.
- Academic Committee - did not meet. Report will be presentation of the dashboard update.
- HOS Report or Items needing board approval - Lease space for additional offices. 5 offices will be leased. We should get quote for moving company to move furniture and large items.
- Website needs to be updated regularly.
The Meeting was Adjourned
The meeting adjourned at approximately 1:00 pm
Motion to adjourn
By: Mrs. Janelle Wilhite Seconded by: Mrs. Roberta Walker
There was no notable discussion on the motion.