DeKalb Preparatory Academy

Governing Board

Regular Meeting - Tuesday October 22nd, 2019 @6:30 PM

Meeting Summary of Actions

Meeting Summary

The Governing Board met on Tuesday October 22nd, 2019 @6:30 PM for what was scheduled to be a 2 hours and 34 minutes long meeting. Present: Janelle Wilhite, Chris Estes, Wanda McKay, Suzette Arnold, Tamara Gammon, Roberta Walker, Karen Shabazz Not Present: Harry Stern

The members considered the following items:

  1. Welcome and Call to Order
  2. Meeting Protocol
  3. Approval of Agenda
  4. Report from Governing Board
  5. Election of Officers
  6. Head of School Report
  7. Report from Academic Committee
  8. Finance Committee
  9. Development Committee
  10. Governance Committee
  11. Any Other Business
  12. Public Comment
  13. Adjournment

The committee considered 15 motions, of which 15 passed, and 0 failed:

  1. Approve minutes as presented (passed)
  2. Accept as presented (passed)
  3. Hire Tyron Richardson for the position of 6th grade math teacher . (passed)
  4. Approve the Audit letter. There were no findings in the audit report. (passed)
  5. Approve the procurement policy with the following changes: Section 4: purchases less that $1,000 use sound business decision. $1,000 - $9,999.99 must have 3 written quotes. Purchases $10,000 and over must use the RFP process.
    Section 5: Purchases of $5,000 and above must have Board approval. Nutrition purchases must follow the same thresholds. (passed)
  6. Approve invoice for Ciridia Technology Services in the amount of $6,565.00. (passed)
  7. Approve invoice for Ciridia Technology Services for $414.40 for additional 1 time expense. (passed)
  8. Approve invoice for Bambo Sonaike CPA, LLC Auditors for $10,000.00 (passed)
  9. Approve invoice for $5,072.00 to McGuire Woods for legal services rendered. (passed)
  10. Accept the monthly financial report as presented. (passed)
  11. Approve 1 year lease from JFP North Center, 4319 Covington Highway, Decatur, GA for space for 5 offices with conditions: update projected expenses with moving quote included. Annual cost $23.028.00 (passed)
  12. Accept report as presented (passed)
  13. Approve the Annual Report as presented. (passed)
  14. Move to Executive session. (passed)

  15. End Executive session (passed)

    The meeting adjourned at 9:15PM