Welcome and Call to Order 1 minutes

The meeting will be called to the order.

Meeting Protocol Announcemnt 1 minutes

Approval of Agenda 1 minutes

The committee approves the agenda items.

Report from Governing Board 5 minutes

The Governing Board met on Tuesday August 27th, 2019 @6:30 PM for what was scheduled to be a 2 hours and 9 minutes long meeting. Present: Janelle Wilhite, Harry Stern, Chris Estes, Wanda McKay, Roberta Walker, Suzette Arnold, Karen Shabazz
Not Present: Matthew Goodison-Orr

The members considered the following items:
1. Welcome and Call to Order
2. Approval of Agenda
3. Approval of the Minutes
4. Election of Officers
5. Meeting Protocal
6. Head of School Report
7. Report from Governance Committee
8. Report from Academic Committee
9. Report from Development
10. Report from Finance Committee
11. Any Other Business
12. Public Comment
13. Adjournment

The committee considered 16 motions, of which 16 passed, and 0 failed:
1. Approve the agenda as submitted with changes (passed)
2. Approve the minutes as submitted (passed)
3. The board will create an annual innovation award for instruction. (passed)
4. Accept the report as presented (passed)
5. Approve the contract for the KMG Teacher Development with the corections noted. The amount not to exceed $13,100.00 (passed)
6. Approve the purchase of interactive flat panel boards in the amount of $56,215.00. The school must first present the board a complete inventory report of all items that are in the school. Evidence must be provided and sample review completed by the board. (passed)
7. Approve the hire 3 teachers: technology, and reading interventionist not to exceed $115,000.00 (passed)
8. Approve the Ciridia invoice for the month of August in the amount of $6,020.00. (passed)
9. Approve the rental agreement for office space at 4139 Covington Highway North Park Office Center for offsite offices for 5 staff members with the following adjustment:
1 year contract with option to renew for 2 years. Contract must include an exit clause. (passed)
10. Approve the repair cost for the ADA ramp to the play field at the back of the school for the amount of $8,688.35. (passed)
11. Approve the contract with Painters Delight to paint and installations of partitions in restrooms in the amount of $5,060.00. (passed)
12. Approve the purchase of 3 HVAC units from Johnson Controls for the amount of $20,249.00. (passed)
13. Approve the increase of administrators' salaries by 3%. The increase is retroactive to July 1, 2019. (passed)
14. Approve the increase of academic coaches salaries to include 10 additional days. (passed)
15. Increase salary of assistant principal to $72,000.00 to make it more equitable. (passed)
16. Motion to adjourn to executive session to discuss personnel issues. (passed)

The meeting adjourned at 9:50 p.m.

Head of School Report 30 minutes

The school leader reports on the status of the school.

Report from Academic Committee 15 minutes

The Academic Committee met on Wednesday August 21st, 2019 @1:00 PM for what was scheduled to be a 1 hours and 3 minutes long meeting. Present: Chris Estes, Roberta Walker, Selina Dukes-Walton, Veronica Grant, Melba Smith, Carla Pettis
Not Present: none

The members considered the following items:
1. Welcome and Call to Order
2. Goal Setting and Academic Priorities for 2019-2020
3. Data Review and Update of Dashboard
4. Review of Summer School Activities
5. Other Academic Concerns
6. Next Meeting Date and Time
7. Adjournment

The committee considered 0 motions, of which 0 passed, and 0 failed:

The meeting adjourned at 1:50 PM

Report from Development 15 minutes

The Development met on Wednesday August 21st, 2019 @11:00 AM for what was scheduled to be a 0 hours and 0 minutes long meeting. Present: Harry Stern, Tanya Watkins
Not Present: none

The members considered the following items:
1. The Meeting was Adjourned

The committee considered 1 motions, of which 1 passed, and 0 failed:
1. Motion to adjourn (passed)

The meeting adjourned at 12:00 PM

DEVELOPMENT COMMITTEE MEETING MINUTES
MEETING DATE: AUGUST 21, 2019
IN ATTENDANCE: TANYA WATKINS, CFRE, CHRISTOPHER ESTES & HARRY STERN

I) Development Office Updates

The August Development Committee Meeting focused on establishing Development Offices fundraising priorities for 2019-2020. The following priorities were identified:
• Student Life – Supports Student Life Program activities such as College and Career Counseling, clubs, major trips, etc.
• Technology – New hardware, software, ongoing upgrades and AV Learning
• Fine Arts – Details TBA
• Capital Campaign Planning – Facilities repair, remodel/buildout

II) Fundraising Policies - Centralized Fundraising System for DPA

DPA’s draft Development & Fundraising Campaign Policies have been reviewed and approved for submission by the Head of Schools and Board Development Committee. Final approval of the new policy is being requested by the Board of Directors. A copy of the policy is attached.

The revenue generated from the implementation of plans shaped by these policies, will enable DPA to maintain as well as improve, the operations and educational programs of the school. These policies also highlight the opportunities for DPA to connect with the larger community through online, direct mail pieces and other updates that communicate the school’s mission and accomplishments.

III) Fundraising Plan 2019-2021

On August 7th DPA senior staff met to share ideas and establish funding needs for DPA. This information was considered when establishing the development priorities for this year and are currently being incorporated into DPA’s fundraising plans, grants calendar and Fall “Friends of DPA” campaign solicitation. Other important topics discussed include the need for a funding vision/theme for the year and our capacity to accept donations online via website.

Current Development Projects:
• STRIPE: Bloomerang online giving (credit card) merchant servicer set-up;
• ANNUAL CAMPAIGN: Blended Measures Meeting - https://blendedmeasures.com/services/
• FOUNDATION GRANTS: Captain America FDN for Project Learning Garden Grant $5K and the Robert & Polly Dunn Foundation for Student Life Program Support (Elementary & Secondary) $5K
o Proposal Attachments: Program Budgets & BOD Roster are being developed/revised this week
• GOVERNMENT GRANTS: GOSA D3 – Making Math Matter Implementation
• MARKETING QUOTES: Kirbo + Ansley (Lillian Ansley), The Bee Colony (Julie Salisbury) and Flylight Creative (Ariana Thomas)

DPA’s new Fundraising Plan outlines financial goals, campaign strategies and when applicable, resources available to meet those goals. Revisions to the plan are underway, so that it reflects the approved funding goal and the new priority areas identified above. The focus of the plan is still foundation and corporate support as well as relationship building with individuals.

Building the foundations of the fundraising program and seeking funding from diverse sources remains the highest priority. This is achievable through the implementation of campaign strategies which contribute to the fiscal viability of the organization and take deliberate action to raise revenue. Specific strategies include, ensuring a full board of directors giving program, creating an annual fund, identifying and submitting grant proposals and marketing the school in ways that will attract new supporters.

IV) CANTU PARTNER VISIT AND PANEL DISCUSSION (SAVE THE DATE)

Cantu Beauty has partnered with DPA to help enhance our student’s education and exposure through field trips (AV and College Readiness) and other opportunities such as the CANTU panel discussion to be held during our Partner School Visit on October 4th at DeKalb Prep Academy. Board members are formally invited to attend the event to show your support of DPA and its’ first corporate partner. The panel discussion topics will include proper hair care and grooming in support of students learning college and career readiness techniques.

V) Board Campaign Purpose and Campaign Goal Update:

The Development Committee also discussed the purpose of DPA’s initial board campaign. We have agreed to propose to the full board that the campaign is to support DPA’s first scholarship fund (currently unnamed) in support of all students that wish to participate in DPA Student Life Program activities. (i.e. clubs, large field trips, etc.) The fund is still being established and a full description, scholarship eligibility guidelines and a process for selecting students to participate are still in the works. Please let me know by this Friday if you would like for your gift to support a different purpose or where it is needed most. If you do not contact me or Harry, we will assume that you are ok with where your gift will be allocated.

Although we’re closer to our goal, DPA is still working to achieve 100% Board participation in our new Board Campaign. I would like to urge you to make a pledge today using the DPA pledge commitment form, which is payable by December 31, 2019. We can provide an electronic copy of the pledge form to anyone that needs it. Thank you to all who have already made your pledge.


Respectfully Submitted

Tanya Watkins, CFRE
Director of Development

Report from Finance Committee 15 minutes

The Finance Committee met on Tuesday August 20th, 2019 @6:30 PM for what was scheduled to be a 0 hours and 58 minutes long meeting. Present: Janelle Wilhite, Suzette Arnold, Susan Wright, Chris Estes
Not Present: none

The members considered the following items:
1. Welcome and Call to Order
2. Approval of Agenda
3. Review June and July Financial Statements
4. Review RFP for IT services
5. Policy Review.
6. Other Business
7. Adjourn

The committee considered 4 motions, of which 4 passed, and 0 failed:
1. Motion to call the meeting to order made by Mrs. Wilhite. (passed)
2. Approve the agenda with revisions. To include:
-Add approval of minutes
-Review June and July Financials
-Move Policy Review before RFP (passed)
3. Motion to approve an increase of a new salary for Instructional Coaches to $62,351.33 for the additional 10 days of employment. (passed)
4. Motion to adjourn was made @ 9:45 p.m. (passed)

The meeting adjourned at 2:40PM

Election of Officers 15 minutes

Election of Officers for the new term.

Public Comment 10 minutes

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Adjournment 1 minutes

Meeting adjorned...