Approve the agenda as submitted with changes
By: Mrs. Roberta Walker Seconded by: Harry Stern
Move the election of officers to the end of the agenda to allow for arrival of all board members.
DeKalb Preparatory Academy
Governing Board
Regular Meeting - Tuesday August 27th, 2019 @6:30 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Mrs. Janelle Wilhite | present member | 5 Minutes Late | At Adjournment |
| Harry Stern | present vice-chair | On Time | At Adjournment |
| Chris Estes | present ex-officio | On Time | At Adjournment |
| Mrs. Wanda McKay | present member | On Time | At Adjournment |
| Matthew Goodison-Orr | not present member | ||
| Mrs. Roberta Walker | present member | On Time | At Adjournment |
| Ms. Suzette Arnold | present chair | On Time | At Adjournment |
| Karen Shabazz | present member | 5 Minutes Late | At Adjournment |
Welcome and Call to Order
Meeting called to order at 6:32 p.m. by Suzette Arnold. Roll call: Suzette Arnold, Wanda McKay, Harry Stern, and Roberta Walker. Janell Wilhite and Karen Shabazz arrived 5 minutes after roll call. Tami Gammon absent.
Approval of Agenda
So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.
Approval of the Minutes
Approve the minutes as submitted
By: Mrs. Wanda McKay Seconded by: Mrs. Roberta Walker
There was no notable discussion on the motion.
Election of Officers
This item will be tabled until the next meeting.
Meeting Protocal
The protocol for the meeting given by the chair. Public meeting in a public space for the purpose of conduct business of the school.
Head of School Report
The school leader reports on the status of the school. School administrators reported on the test data and academic successes for 2018-2019 school year. Board was presented with a PBL overview for the year.
James Graham of Healthy School Collaborative (a consulting group that evaluates the nutrition department). This group audits the process of the food service vendor. They are paid through the reimbursements .
The board will create an annual innovation award for instruction.
By: Mrs. Janelle Wilhite Seconded by: Mrs. Wanda McKay
Details of this award will follow.
Report from Governance Committee
The Governance committee has reviewed the contract for the HOS. Marcus Vassell visited the board meeting as a potential new board member.
Accept the report as presented
By: Harry Stern Seconded by: Mrs. Wanda McKay
There was no notable discussion on the motion.
Report from Academic Committee
Academic committee presented professional learning contract for KMG Teacher Development to provide PL for the school administrator and the teachers throughout the 2019-2020 school year.
There is a need to complete the installation of the interactive flat panels for kindergarten, 2nd, 3rd, 4th and special education classrooms.
3 teachers need to be hired: technology, special education, and 1 reading interventionists.
Approve the contract for the KMG Teacher Development with the corections noted. The amount not to exceed $13,100.00
By: Mrs. Roberta Walker Seconded by: Mrs. Janelle Wilhite
There was no notable discussion on the motion.
Approve the purchase of interactive flat panel boards in the amount of $56,215.00. The school must first present the board a complete inventory report of all items that are in the school. Evidence must be provided and sample review completed by the board.
By: Mrs. Roberta Walker Seconded by: Harry Stern
There was no notable discussion on the motion.
Approve the hire 3 teachers: technology, and reading interventionist not to exceed $115,000.00
By: Mrs. Roberta Walker Seconded by: Mrs. Wanda McKay
There was no notable discussion on the motion.
Report from Development
Development Committee will soon present a fundraising policy to be reviewed and approved by the board. The fundraising Plan will be sent out to the board. The Development Committee discussed the need for the Board to have a credit card processor to be able to accept donors' deposits electronically.
The Board needs to contribute with 100% participation. The campaign will be used to fund scholarships for student field trips.
Report from Finance Committee
The Finance Committee met on Tuesday August 20th, 2019 @6:30 PM for what was scheduled to be a 0 hours and 58 minutes long meeting. Present: Janelle Wilhite, Suzette Arnold, Susan Wright, Chris Estes Not Present: none The members considered the following items: 1. Welcome and Call to Order 2. Approval of Agenda 3. Review June and July Financial Statements 4. Review RFP for IT services 5. Policy Review. 6. Other Business 7. Adjourn The committee considered 4 motions, of which 4 passed, and 0 failed: 1. Motion to call the meeting to order made by Mrs. Wilhite. (passed) 2. Approve the agenda with revisions. To include: -Add approval of minutes -Review June and July Financials -Move Policy Review before RFP (passed) 3. Motion to approve an increase of a new salary for Instructional Coaches to $62,351.33 for the additional 10 days of employment. (passed) 4. Motion to adjourn was made @ 9:45 p.m. (passed) The meeting adjourned at 9:45PM
Approve the Ciridia invoice for the month of August in the amount of $6,020.00.
There was no notable discussion on the motion.
Approve the rental agreement for office space at 4139 Covington Highway North Park Office Center for offsite offices for 5 staff members with the following adjustment: 1 year contract with option to renew for 2 years. Contract must include an exit clause.
By: Harry Stern Seconded by: Karen Shabazz
There was no notable discussion on the motion.
Approve the repair cost for the ADA ramp to the play field at the back of the school for the amount of $8,688.35.
By: Karen Shabazz Seconded by: Mrs. Roberta Walker
There was no notable discussion on the motion.
Approve the contract with Painters Delight to paint and installations of partitions in restrooms in the amount of $5,060.00.
By: Harry Stern Seconded by: Mrs. Roberta Walker
There was no notable discussion on the motion.
Approve the purchase of 3 HVAC units from Johnson Controls for the amount of $20,249.00.
By: Mrs. Janelle Wilhite Seconded by: Harry Stern
We will be reimbursed for this purchase by the facilities grant.
Approve the increase of administrators' salaries by 3%. The increase is retroactive to July 1, 2019.
By: Karen Shabazz Seconded by: Mrs. Roberta Walker
There was no notable discussion on the motion.
Approve the increase of academic coaches salaries to include 10 additional days.
By: Karen Shabazz Seconded by: Mrs. Roberta Walker
There was no notable discussion on the motion.
Increase salary of assistant principal to $72,000.00 to make it more equitable.
By: Karen Shabazz Seconded by: Mrs. Janelle Wilhite
There was no notable discussion on the motion.
Any Other Business
Public Comment
Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.
There were no comment made to the board.
Adjournment
Motion to adjourn to executive session to discuss personnel issues.
By: Mrs. Roberta Walker Seconded by: Karen Shabazz
Executive session began at 9:19 p.m. Ended at 9:45 p.m.
The Meeting was Adjourned
The meeting adjourned at approximately 9:50 p.m.
Motion to adjourn
By: Karen Shabazz Seconded by: Mrs. Janelle Wilhite
There was no notable discussion on the motion.