DeKalb Preparatory Academy

Governing Board

Regular Meeting - Tuesday March 26th, 2019 @6:30 PM

Meeting Agenda

Welcome and Call to Order 1 minutes

The meeting will be called to the order.

Ascertain a Quorum 1 minutes

Approval of Agenda 5 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.


  1. Approve the agenda as submitted

Report from Governing Board 5 minutes

The Governing Board met on Tuesday February 26th, 2019 @6:30 PM for what was scheduled to be a 2 hours and 22 minutes long meeting. Present: Janelle Wilhite, Harry Stern, Chris Estes, Roberta Walker, Suzette Arnold
Not Present: Brian Woods, Wanda McKay, Matthew Goodison-Orr, Karen Shabazz

The members considered the following items:

  1. Welcome and Call to Order
  2. Protocal Announcement
  3. Approval of Agenda
  4. Report from Governing Board
  5. Head of School Report
  6. Report from Finance Committee
  7. Report from Academic Committee
  8. Governance Committee
  9. Development Committee
  10. Any Other Business
  11. Public Comment
  12. Adjournment

    The committee considered 14 motions, of which 14 passed, and 0 failed:
  13. Approve the agenda as submitted (passed)
  14. Approve the minutes as presented (passed)
  15. Accept report as presented (passed)
  16. Approve the hiring of Isaac Hinch as middle school science teacher (passed)
  17. Accept report as presented (passed)
  18. Approve Ciridia invoice for the month of February in the amount of $6,020.00 (passed)
  19. Approve Summer Bridge Program in the amount of $11,929.25. The program will hire 5 teachers to teach June 10-21, 2019. (passed)
  20. Approve the Summer Kindercamp program in the amount of 11,711.00. The program will hire 3 teachers and 3 paraprofessionals to teach June 10-21, 2019. (passed)
  21. Approve the Summer Professional Development for PBL/Magnify Learning for 7 employees to travel to Indianapolis, Indiana, June 23-27, 2019. (passed)
  22. Motion to accept the resignation of Brian Woods. (passed)
  23. Motion to accept Tami Gammon as a new member of the governing board. (passed)
  24. Accept report as presented (passed)
  25. Adjourn to executive session. (passed)
  26. End executive session 8:34 p.m. (passed)

    The meeting adjourned at 8:38PM


  1. Approve the report as submitted

Head of School Report 30 minutes

The school leader reports on the status of the school.

Report from Academic Committee 15 minutes

The Academic Committee met on Thursday February 21st, 2019 @1:00 PM for what was scheduled to be a 0 hours and 53 minutes long meeting. Present: Roberta Walker, Selina Dukes-Walton, Veronica Grant, Melba Smith, Carla Pettis
Not Present: Chris Estes

The members considered the following items:
1. Welcome and Call to Order
2. Data Dash Board Update
3. Summer School Programs
4. Other Academic Concerns
5. Next Meeting
6. Adjourment

The committee considered 0 motions, of which 0 passed, and 0 failed:

The meeting adjourned at 2:10PM

Report from Finance Committee 15 minutes

The Finance Committee met on Tuesday February 19th, 2019 @6:30 PM for what was scheduled to be a 1 hours and 8 minutes long meeting. Present: Janelle Wilhite, Susan Wright, Chris Estes
Not Present: Suzette Arnold, Brian Woods

The members considered the following items:
1. Welcome and Call to Order
2. Approval of Agenda
3. Approve Minutes
4. Review January Financial Statements
5. Discussion of Equipment Items
6. Review status of modified IT contract
7. Updates on credit card acceptance/draft policy review
8. Other Business

The committee considered 4 motions, of which 4 passed, and 0 failed:
1. Motion to approve agenda. (passed)
2. Motion to approve minutes. (passed)
3. Accept the January Financials​ (passed)
4. Approve February Ciridia contract of $6,020.00. (passed)

The meeting adjourned at 8:42PM

Public Comment 15 minutes

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Any Other Business 10 minutes

Adjournment 1 minutes