Welcome and Call to Order

The meeting was called to order and a quorum ascertained at 6:45 p.m.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approval of Minutes from Aug 26, 2025

Head of School Report

Dr. Bostic provided updates across our strategic focus areas, academics, operations, enrollment, technology, and upcoming events.

Mr. Coleman, Ms. Morgan, and Mr. Wells as the Team of the Month for August 2025,

Dr. Bostic discussed academic timelines including testing updates and professional learning communities

Dr. Merritt presented a data profile report combining I-Ready and math results, showing the national average for ELA and highlighting areas for improvement.

Academic Performance Analysis and Intervention

The meeting focused on academic performance data, with DPA presenting a detailed analysis of students' scores compared to national averages across different grades. They highlighted that while some grades performed above the national average, third and fourth grades showed mixed results, and fifth and sixth grades were below average. To address these challenges, DPA outlined a plan called "WIN Time" or "Instructional Bonus Time" which involves pre- and post-testing, whole group lessons, and targeted small group instruction. The teachers will follow a mapped-out pacing guide aligned with Georgia Milestones standards, with the goal of improving student performance and ensuring growth. Discussion focused on a review of the second-semester instructional focus and a parent-friendly pacing guide that provides standards and homework expectations.

Dr. Bostic explained the implementation of a parent letter and video resources to support student learning at home. The group discussed upcoming events such as parent-teacher conferences, Title I meeting, and various school activities planned for October. The current enrollment was reported at 519 students, with full capacity in many grades and waitlists in specific levels. It was noted that transportation is an issue for some parents.

The board discussed September's operational updates, including laptop distribution, email assignments, and AT&T Fiber installation, while awaiting E-Rate approval for wireless access points.

Personnel updates revealed several vacancies including a school business administrator, two ELA teachers, elementary principal, long-term substitute, part-time night custodian, and special education teacher positions, with the counselor position remaining open. Ms. Young reiterated that an IT position has been approved that there is an expectation that the position will be filled by a person and not a company.

Academic Committee Report

The Academic Committee convened earlier this month. The committee approved the hiring of Ms. Driscoll as a Special Education Teacher at a salary of $81,870.79, the purchase of AVC studio equipment from Edge Business Systems in the amount of $23,500, and the adoption of the Children’s Internet Protection Act (CIPA) Policy. It was also noted that current enrollment stands at 537 students and that transportation remains a concern for some parents.

Governance Committee Report

Other Business

Finance Committee Report

Financial Performance and Budget Review

The financial report reflected actual revenue of $1.5 million for July and August, exceeding the budget by $101,000, and resulting in a surplus of $65,000 despite expenses being $69,000 over budget. The year-to-date revenue projection increased by $713,000 to $9.2 million based on an enrollment of 525 students, while projected expenses of $8.5 million are currently $84,000 over budget. We currently have 204 days of ash on hand. The FY25 financial closeout report indicated total assets of $5.4 million and a net position of $1.16 million, inclusive of the TRS pension liability. The Board was also informed that a plan addressing air conditioning repairs will be presented at the next meeting.

FY25 Financial Statement Adjustments

The meeting focused on the FY25 audited financial statement, which includes a required pension adjustment of $899,848,000 under this adjustment is required under GASB, which is Government Accounting Standards. The budget versus actuals report does not reflect this adjustment, which is a non-cash expense with no cash impact on the school. The financials were revised to include the TRS pension liability, a software expense of $4,280, and an HVH mechanical invoice of $667,000. The FY25 closeout showed revenue of $8.34 million and expenditures of $9.5 million, resulting in a deficit of $1.16 million. The Finance Committee also approved a motion for a strategic planning consultant and public adjuster to provide professional representation for ongoing property insurance claims.

Questions arose about Title I expenditures.

Public Comment

There were no stakeholders interested in making public comment.

Executive Session

There was no Executive Session.

The Meeting was Adjourned

The meeting adjourned at approximately 8:20 pm