Approve the agenda as submitted
By: Mrs. Roberta Walker Seconded by: Ms. Bridget Robinson
There was no notable discussion on the motion.
DeKalb Preparatory Academy
Governing Board
Special Called Meeting - Tuesday April 29th, 2025 @6:00 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Ms. KathyAnn Young | present chair | On Time | At Adjournment |
| Ms. Suzette Arnold | present vice-chair | On Time | At Adjournment |
| Mrs. Janelle Wilhite | present Treasurer | On Time | At Adjournment |
| Ms. Bridget Robinson | present secretary | On Time | At Adjournment |
| Mrs. Roberta Walker | present member | On Time | At Adjournment |
| Mrs. Wanda McKay | present member | On Time | At Adjournment |
| Dr. Lenise Bostic | present ex-officio | On Time | At Adjournment |
Welcome and Call to Order
The meeting was called to order and a quorum ascertained at 6:17 p.m. by the Board Chair, KathyAnn Young.
Approval of Agenda
Approval of Minutes from Mar 25, 2025
Approval of the minutes from the March 25, 2025 Governing Board meeting.
By: Mrs. Roberta Walker Seconded by: Mrs. Wanda McKay
There was no notable discussion on the motion.
Head Of Schools Report
Dr. Bostic shared that the Employee of the Month is Rhomeika Murphy, School Counselor. Dr. Bostic also shared Academic Highlights including events and field trips.
In preparation for the GMAS, Kindergarten students made "Crush the GMAS Test" Cheer packages. Kindergarten also conducted an Addition and Subtraction Egg Hunt and ABC Countdown. 7th graders participated on a World of Coke field trip and 1st graders went to Museum of Illusions.
Our Track and Field team participated in the state competition yielding one state win in the 80 meter hudles by Nygel Smith.
TKES Observations and Signoffs will be completed before the May Governance Committee meeting.
Current enrollment is 494
K 59
1st 50
2nd 47
3rd 54
4th 51
5th 51
6th 58
7th 65
8th 59
May events include Georgia Milestones testing, Teacher Appreciation Week, Field Day. 5th and 8th Grade Spirit Weeks, 8th Grade High School Signing Day, Kindergarten Signing Day, High School Musical, Youth Advocate/Garden Club Tasing Event, 8th Grade Dance, Field trips, and DPA Awards Days and STEAM Day.
Operational Updates
Plumbing repairs were completed for restrooms. Fire and Lockdown drills were completed. Service wireless access points to improve connectivity.
Technology Updates
Re-accessed badges. Dr. Bostic reported that the GMAS End of Grade Stress Test was successful
Finance Committee Report
The Finance Committee met this month and discussed the draft budget for the next fiscal year, the addition of two positions, and the potential need for speech therapy services. The committee also discussed the establishment of a financial sustainability plan and the tentative public budget meetings.
Tonight's meeting involved a discussion about the financial projections and budget amendments for the current fiscal year. The team discussed the current operating deficit and the projected surplus for the year. They also discussed the need for a budget amendment to align with the current spending and revenue projections. The team considered the possibility of moving funds around between categories in the amendment.
Additional discussion focused on the need to change the Quickbook Administrator, to begin the engagement with an auditor, air conditioning chemical flush, clear bookbag policy, the resolution of previously resolved plumbing issues and leadership attendance at the National Charter School Association conference.
Motion to approve the budget amendment in the amount of $94,092.57
By: Mrs. Janelle Wilhite Seconded by: Mrs. Roberta Walker
Action required: Update the budget amendment document to clearly reflect the addition of $288,173.45 in revenue and $382,266.01 in expenditures |
Motion to approve the change of the Quickbooks adminstrators with viewing rights only to the Head of Schools, Board Chair and Board Treasurer.
By: Mrs. Janelle Wilhite Seconded by: Ms. Bridget Robinson
Action required: present the updated SOP at the May Finance Committee meeting. Additional action required to send board meeting minutes and letter to Quickbooks to update administrator permission for the Head of School, Board Chair and Board Treasurer.
Motion to approve the engagement of Marshall Jones as the auditor for the 2025 school year at a cost of $20,000.
By: Mrs. Janelle Wilhite Seconded by: Mrs. Roberta Walker
There was no notable discussion on the motion.
Motion to approve the chemical flush by HVH Mechanical at $11,650
By: Mrs. Roberta Walker Seconded by: Mrs. Wanda McKay
There was no notable discussion on the motion.
Motion to approve payment of $6,325 to J & J Plumbing Services for the provision of emergency plumbing services
By: Mrs. Janelle Wilhite Seconded by: Mrs. Roberta Walker
There was no notable discussion on the motion.
Governance Committee Report
The Governance Committee met this month. There are no action items being brought forth for consideration and approval by the full board.
Public Comment
No public comment offered during this meeting.
Academic Committee Report
The Academic Committee met and discussed the proposed 180-day academic calendar for the upcoming school year. Discussion regarding additional positions that have been added to the budget: Technology Assistant and Middle School Counselor. The committee also proposed hiring a Speech Therapist to provide professional therapy services for the remainder of the school year, with a cost of $3,040.
Motion to approve the 2025-26 Academic Calendar with the 180-day option with extended days.
By: Mrs. Roberta Walker Seconded by: Mrs. Wanda McKay
The following board members voted yes: Roberta Walker, Wanda McKay and Bridget Robinson. Janelle Wilhite voted no. Suzette Arnold abstained from voting on this matter as she had not been able to review the research provided by the school and does not feel prepared to make an informed decision.
Motion to approve the provision of speech therapy for the remainder of the 2024-25 school year by Professional Therapy Providers at a cost of $3,040.
By: Mrs. Roberta Walker Seconded by: Ms. Bridget Robinson
There was no notable discussion on the motion.
Motion to approve a Clear Bookbag policy for the 2025-26 Academic year
By: Ms. Bridget Robinson Seconded by: Mrs. Roberta Walker
Motion to approve the purchase Summer Bridge Program workbooks at a cost of $4995
By: Mrs. Roberta Walker Seconded by: Mrs. Wanda McKay
Action Items:
The Meeting was Adjourned
The meeting adjourned at approximately 8:47 pm
Motion to adjourn
By: Mrs. Roberta Walker Seconded by: Ms. Suzette Arnold
There was no notable discussion on the motion.